# Outlook Inbox Manager with Gemini and OpenAI: n8n workflow

> Started by an event in a connected app, and works across Google Calendar, Outlook and Telegram. It hands the judgement calls to Gemini and OpenAI.

Source: https://millionrounds.com/workflow/outlook-inbox-manager-with-gemini-and-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Outlook Inbox Manager with Gemini and OpenAI

Started by an event in a connected app, and works across Google Calendar, Outlook and Telegram. It hands the judgement calls to Gemini and OpenAI. 15 steps: a working afternoon to understand properly.

Medium Calls a model: Gemini, OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Foutlook-inbox-manager-with-gemini-and-openai)

**15 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 7 Service 7

The steps in the order they run, from what starts it.

- 1 **Microsoft Outlook Trigger** Microsoft Outlook trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 4 **Create Event** Google Calendar Tool *Service*
- 5 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 6 **Send a text message in Telegram** Telegram Tool *Service*
- 7 **Clean Email** Open Ai *Model*
- 8 **Text Classifier** Text Classifier *Model*
- 9 **Google Calendar Assistant** Agent *Model*
- 10 **AI Agent** Agent *Model*
- 11 **High Priority folder** Microsoft Outlook *Service*
- 12 **Not Important Folder** Microsoft Outlook *Service*
- 13 **Meetings & Events Folder** Microsoft Outlook *Service*
- 14 **Outlook Manager Notifs1** Telegram *Service*
- 15 **Outlook Manager Notifs** Telegram *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 15
- **Size:** Medium: a working afternoon
- **Connects to:** Google Calendar, Outlook, Telegram
- **Model:** Gemini, OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Calendar, Outlook and Telegram accounts, and a key for Gemini and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini and OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Foutlook-inbox-manager-with-gemini-and-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Outlook](https://millionrounds.com/workflows?service=Outlook#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

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Also scheduling, with the same services where possible, closest in size first.

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