# Orchestrate M365 employee onboarding with SharePoint: n8n workflow

> Started by an event in a connected app, and works across Outlook. It hands the judgement calls to Claude. 19 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/orchestrate-m365-employee-onboarding-with-sharepoint (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Orchestrate M365 employee onboarding with SharePoint

Started by an event in a connected app, and works across Outlook. It hands the judgement calls to Claude. 19 steps: a working afternoon to understand properly.

Medium Calls a model: Claude

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Forchestrate-m365-employee-onboarding-with-sharepoint)

**19 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Model 2 Logic 8 Service 7

The steps in the order they run, from what starts it.

- 1 **Microsoft Agent 365** Microsoft Agent365 trigger *Starts it*
- 2 **Claude Sonnet 4** Lm Chat Anthropic *Model*
- 3 **Error Trigger** Error trigger *Starts it*
- 4 **Parse New Hire + Config** Code *Logic*
- 5 **AI: Generate Welcome Email** Agent *Model*
- 6 **Build Error Alert Card** Code *Logic*
- 7 **SharePoint: Create Onboarding Entry** Microsoft Share Point *Service*
- 8 **OneDrive: Create Employee Folder** Microsoft One Drive *Service*
- 9 **Teams: Create Onboarding Channel** Microsoft Teams *Service*
- 10 **Outlook: Send Welcome Email** Microsoft Outlook *Service*
- 11 **Teams: Post Error Alert** Microsoft Teams *Service*
- 12 **Wait: SP & OneDrive** Merge *Logic*
- 13 **Build SubFolder Paths** Code *Logic*
- 14 **Wait: Teams & Email** Merge *Logic*
- 15 **Wait: All Branches** Merge *Logic*
- 16 **OneDrive: Create SubFolders** Microsoft One Drive *Service*
- 17 **Build HR Summary Card** Code *Logic*
- 18 **Limit SubFolders Array** Item Lists *Logic*
- 19 **Teams: Post HR Summary Card** Microsoft Teams *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 19
- **Size:** Medium: a working afternoon
- **Connects to:** Outlook
- **Model:** Claude

## Questions

What does it need to run?

An n8n account, plus your own Outlook account, and a key for Claude. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Claude. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Forchestrate-m365-employee-onboarding-with-sharepoint)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Outlook](https://millionrounds.com/workflows?service=Outlook#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Automatic and dynamic out of office in Exchange online** 19 steps · calls a model · Outlook](https://millionrounds.com/workflow/automatic-and-dynamic-out-of-office-in-exchange-online)
- [**Create a branded AI-powered website chatbot with OpenAI** 17 steps · calls a model · Outlook](https://millionrounds.com/workflow/create-a-branded-ai-powered-website-chatbot-with-openai)
- [**Latest tailored economic news for business with Gemini** 21 steps · calls a model · Outlook, RSS](https://millionrounds.com/workflow/latest-tailored-economic-news-for-business-with-gemini)
- [**Automatic email categorization and organization with Outlook** 22 steps · calls a model · Outlook](https://millionrounds.com/workflow/automatic-email-categorization-and-organization-with-outlook)
- [**Financial news digest with Gemini** 16 steps · calls a model · Outlook](https://millionrounds.com/workflow/financial-news-digest-with-gemini)
- [**Basic automatic Outlook email folder management** 15 steps · calls a model · Outlook](https://millionrounds.com/workflow/basic-automatic-outlook-email-folder-management)