# Onboard new hires with Google Workspace and Google Calendar: n8n workflow

> Started by another system calling it, and works across Email and Google Sheets. 17 steps, 1 branch: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/onboard-new-hires-with-google-workspace-and-google-calendar (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Onboard new hires with Google Workspace and Google Calendar

Started by another system calling it, and works across Email and Google Sheets. 17 steps, 1 branch: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fonboard-new-hires-with-google-workspace-and-google-calendar)

**17 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Logic 10 Service 6

The steps in the order they run, from what starts it.

- 1 **When New Hire Form Submitted** Webhook *Starts it*
- 2 **Parse New Hire Data** Code *Logic*
- 3 **Build New Hire Account Credentials** Code *Logic*
- 4 **Post Create Google Workspace User** Http Request *Service*
- 5 **Parse Google Account Provisioning** Code *Logic*
- 6 **Build New Hire Welcome Email** Code *Logic*
- 7 **Build Training Sessions List** Code *Logic*
- 8 **Read Training Matters From Sheets** Google Sheets *Service*
- 9 **Build New Hire Kickoff Summary** Code *Logic*
- 10 **Execute Compliance Workflow** Execute Workflow *Logic*
- 11 **Post Training Sessions To Calendar** Http Request *Service*
- 12 **Select Training Matters For Hire** Code *Logic*
- 13 **Send Kickoff Summary Email** Email Send *Service*
- 14 **If Welcome Email Approved** If *Logic*
- 15 **Post Clio Tasks For Training Matters** Http Request *Service*
- 16 **Send New Hire Welcome Email** Email Send *Service*
- 17 **Skip Welcome Email Opt-Out** No Op *Logic*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 17, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Email, Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Email and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fonboard-new-hires-with-google-workspace-and-google-calendar)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Automate meeting scheduling with Telegram and Notion CRM** 17 steps · Email, Telegram](https://millionrounds.com/workflow/automate-meeting-scheduling-with-telegram-and-notion-crm)
- [**Automate product launch sequence with Notion and Telegram** 17 steps · Email, Telegram](https://millionrounds.com/workflow/automate-product-launch-sequence-with-notion-and-telegram)
- [**Fill cancelled appointments from a waitlist with Google Sheets** 17 steps · Google Calendar, Google Sheets](https://millionrounds.com/workflow/fill-cancelled-appointments-from-a-waitlist-with-google-shee)
- [**Schedule approved LinkedIn page posts from Google Sheets** 17 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/schedule-approved-linkedin-page-posts-from-google-sheets)
- [**Schedule weekly Facebook posts from Google Sheets every Sunday** 17 steps · Email, Telegram](https://millionrounds.com/workflow/schedule-weekly-facebook-posts-from-google-sheets-every-sund)
- [**Send appointment reminders from Google Sheets with Gmail** 17 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/send-appointment-reminders-from-google-sheets-with-gmail)