# Notify on document status (approval) with Gmail: n8n workflow

> Runs on demand, and works across Gmail. 5 steps, 1 branch: small enough to read in one sitting and change without fear.

Source: https://millionrounds.com/workflow/notify-on-document-status-approval-with-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Notify on document status (approval) with Gmail

Runs on demand, and works across Gmail. 5 steps, 1 branch: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fnotify-on-document-status-approval-with-gmail)

**5 steps** Small: readable in one sitting

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Logic 3 Service 2

The steps in the order they run, from what starts it.

- 1 **Watch for PandaDoc Emails** Imap Email *Service*
- 2 **Check Approval Status** If *Logic*
- 3 **Extract NDA Details** Function *Logic*
- 4 **Prepare Gmail Payload** Set *Logic*
- 5 **Send via Gmail** Gmail *Service*

## How it's built

- **Starts on:** Nothing automatic; you run it
- **Steps:** 5, with 1 branch
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

Nothing starts it automatically. You run it by hand.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 5 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 5 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fnotify-on-document-status-approval-with-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**Automate client project onboarding with Google Drive and Gmail** 5 steps · Gmail, Google Drive](https://millionrounds.com/workflow/automate-client-project-onboarding-with-google-drive-and-gma)
- [**Automated PETR4 stock price monitoring with RapidAPI and Gmail** 5 steps · Gmail](https://millionrounds.com/workflow/automated-petr4-stock-price-monitoring-with-rapidapi-and-gma)
- [**Capture URL screenshots from Google Sheets with ScreenshotOne** 5 steps · Gmail, Google Drive](https://millionrounds.com/workflow/capture-url-screenshots-from-google-sheets-with-screenshoton)
- [**Google sheet cleaner & notifier with Gmail and Google Sheets** 5 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/google-sheet-cleaner-and-notifier-with-gmail-and-google-shee)
- [**Log API product checks to Google Sheets and notify with Gmail** 5 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/log-api-product-checks-to-google-sheets-and-notify-with-gmai)
- [**Monitor flight price drops and send email alerts with SerpAPI** 5 steps · Gmail](https://millionrounds.com/workflow/monitor-flight-price-drops-and-send-email-alerts-with-serpap)