# Notify HubSpot deal stage changes with OpenAI and Slack: n8n workflow

> Started by an event in a connected app, and works across Gmail, Google Sheets, HubSpot and Slack. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/notify-hubspot-deal-stage-changes-with-openai-and-slack (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Notify HubSpot deal stage changes with OpenAI and Slack

Started by an event in a connected app, and works across Gmail, Google Sheets, HubSpot and Slack. It hands the judgement calls to OpenAI. 19 steps, 3 branches: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fnotify-hubspot-deal-stage-changes-with-openai-and-slack)

**19 steps** Medium: a working afternoon

**3** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 1 Logic 6 Service 11

The steps in the order they run, from what starts it.

- 1 **HubSpot Trigger** Hubspot trigger *Starts it*
- 2 **Is Real Stage Change?** If *Logic*
- 3 **Get Deal Details** Hubspot *Service*
- 4 **Format Deal Data** Code *Logic*
- 5 **Generate AI Summary** Open Ai *Model*
- 6 **High Value Deal?** If *Logic*
- 7 **Slack - Leadership Channel** Slack *Service*
- 8 **Slack - Sales Team Channel** Slack *Service*
- 9 **Log to Google Sheets** Google Sheets *Service*
- 10 **Get Owner Details** Http Request *Service*
- 11 **Get Contact Details** Http Request *Service*
- 12 **Merge Deal Context** Merge *Logic*
- 13 **Build Enriched Context** Code *Logic*
- 14 **Won / Lost / Other?** Switch *Logic*
- 15 **Gmail - Congrats to Owner** Gmail *Service*
- 16 **Slack - Loss Alert to Management** Slack *Service*
- 17 **Create HubSpot Note on Deal** Http Request *Service*
- 18 **Associate Note to Deal** Http Request *Service*
- 19 **Slack - Error Alert** Slack *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 19, with 3 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets, HubSpot, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, HubSpot and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 19 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 19 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fnotify-hubspot-deal-stage-changes-with-openai-and-slack)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**AI-powered 24-7 CCTV video monitoring & incident reporting** 19 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-powered-24-7-cctv-video-monitoring-and-incident-reporting)
- [**Automated Gmail classification & response system with OpenAI** 19 steps · calls a model · Gmail, WhatsApp](https://millionrounds.com/workflow/automated-gmail-classification-and-response-system-with-open)
- [**Automated RSS monitoring with Gemini** 19 steps · calls a model · Google Sheets, RSS](https://millionrounds.com/workflow/automated-rss-monitoring-with-gemini)
- [**Daily Google Analytics report with OpenAI and WhatsApp** 19 steps · calls a model · ClickUp, Email](https://millionrounds.com/workflow/daily-google-analytics-report-with-openai-and-whatsapp)
- [**Detect fake product reviews with OpenAI and Airtable** 19 steps · calls a model · Airtable, Slack](https://millionrounds.com/workflow/detect-fake-product-reviews-with-openai-and-airtable)
- [**Label incoming Gmail messages with Gemini and Telegram** 19 steps · calls a model · Gmail, Telegram](https://millionrounds.com/workflow/label-incoming-gmail-messages-with-gemini-and-telegram)