# My first template with OpenAI and Gmail: n8n workflow template

> Started by a clock, and works across Gmail, Outlook and Slack. It hands the judgement calls to OpenAI. 9 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/my-first-template-with-openai-and-gmail-2 (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# My first template with OpenAI and Gmail

Started by a clock, and works across Gmail, Outlook and Slack. It hands the judgement calls to OpenAI. 9 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmy-first-template-with-openai-and-gmail-2)

**9 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 3 Logic 2 Service 3

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **Structured Output Parser** Output Parser Structured *Model*
- 4 **Workflow Configuration** Set *Logic*
- 5 **AI Email Analyzer** Agent *Model*
- 6 **Get Gmail Emails** Gmail *Service*
- 7 **Get Outlook Emails** Microsoft Outlook *Service*
- 8 **Send to Slack** Slack *Service*
- 9 **Merge All Emails** Merge *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 9
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Outlook, Slack
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Outlook and Slack accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmy-first-template-with-openai-and-gmail-2)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Outlook](https://millionrounds.com/workflows?service=Outlook#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**Automated multi-cloud resource cost optimizer with OpenAI** 9 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/automated-multi-cloud-resource-cost-optimizer-with-openai)
- [**Classify and route inbound messages with OpenAI and Slack** 9 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/classify-and-route-inbound-messages-with-openai-and-slack)
- [**Gate AI Slack DevOps bot actions with OpenAI** 9 steps · calls a model · Slack](https://millionrounds.com/workflow/gate-ai-slack-devops-bot-actions-with-openai)
- [**Generate and approve Google review replies with Groq AI** 9 steps · calls a model · Google Business Profile, Slack](https://millionrounds.com/workflow/generate-and-approve-google-review-replies-with-groq-ai)
- [**Generate and share professional PDFs with OpenAI** 9 steps · calls a model · Google Drive, Slack](https://millionrounds.com/workflow/generate-and-share-professional-pdfs-with-openai)
- [**Generate personalized cat breed matches with OpenAI** 9 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-personalized-cat-breed-matches-with-openai)