# Multi-agent salon appointment management with Telegram: n8n workflow

> Started by an incoming Telegram message, and works across Google Calendar, Redis and Telegram.

Source: https://millionrounds.com/workflow/multi-agent-salon-appointment-management-with-telegram (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Multi-agent salon appointment management with Telegram

Started by an incoming Telegram message, and works across Google Calendar, Redis and Telegram. It puts Gemini and OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 52 steps, 6 branches, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: Gemini, OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmulti-agent-salon-appointment-management-with-telegram)

**52 steps** Large: read it before trusting it with anything live

**6** Branches: places the flow splits

**1** Loop or waits

**3** Services it connects to

## The flow

Starts it 2 Model 8 Logic 19 Service 23

The steps in the order they run, from what starts it.

- 1 **Execute Airtable Agent** Execute Workflow *Logic*
- 2 **Redis Chat Memory** Memory Redis Chat *Model*
- 3 **nail-salon-booking-mcp** Mcp Client Tool *Model*
- 4 **Telegram Trigger** Telegram trigger *Starts it*
- 5 **Schedule Trigger1** Schedule trigger *Starts it*
- 6 **send_acknowledgement** Telegram Tool *Service*
- 7 **gemini-2.5-flash** Lm Chat Google Gemini *Model*
- 8 **gpt-5-mini** Lm Chat Open Ai *Model*
- 9 **cancel_agent** Agent Tool *Model*
- 10 **Booking Agent** Agent *Model*
- 11 **Is Owner?** If *Logic*
- 12 **Calculate Tomorrow1** Code *Logic*
- 13 **Send Booking Message** Telegram *Service*
- 14 **Set Initial Data** Set *Logic*
- 15 **Get Schedule Events1** Google Calendar *Service*
- 16 **Rate Limiter** Code *Logic*
- 17 **Format Reminder Data1** Code *Logic*
- 18 **Redis Hourly** Redis *Service*
- 19 **Send Client Reminder1** Telegram *Service*
- 20 **Increment Counter Hourly** Redis *Service*
- 21 **Check Limit** Code *Logic*
- 22 **Check Rate Limited** If *Logic*
- 23 **Send Mesage?** If *Logic*
- 24 **Push** Redis *Service*
- 25 **Send User Message1** Telegram *Service*
- 26 **Set Processing Lock** Redis *Service*
- 27 **Send Owner Message1** Telegram *Service*
- 28 **Wait** Wait *Logic*
- 29 **Get Current Processing Lock** Redis *Service*
- 30 **Am I the Processor?** If *Logic*
- 31 **Pop All Batched Messages** Redis *Service*
- 32 **Delete Message List** Redis *Service*
- 33 **Delete Processing Lock** Redis *Service*
- 34 **Combine Messages** Code *Logic*
- 35 **Get many events** Google Calendar *Service*
- 36 **Limit Reached?** Code *Logic*
- 37 **Switch** Switch *Logic*
- 38 **Text** Set *Logic*
- 39 **Get Audio Url1** Http Request *Service*
- 40 **Get Image Url1** Http Request *Service*
- 41 **Only PDF File1** If *Logic*
- 42 **Not supported1** Telegram *Service*
- 43 **Download Audio1** Http Request *Service*
- 44 **Analyze Image1** Open Ai *Model*
- 45 **Get File Url1** Http Request *Service*
- 46 **Incorrect format1** Telegram *Service*
- 47 **Transcribe Audio1** Open Ai *Model*
- 48 **Image1** Set *Logic*
- 49 **Download File1** Http Request *Service*
- 50 **Audio1** Set *Logic*
- 51 **Extract from File1** Extract From File *Service*
- 52 **File1** Set *Logic*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 52, with 6 branches, 1 loop or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Google Calendar, Redis, Telegram
- **Model:** Gemini, OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Google Calendar, Redis and Telegram accounts, and a key for Gemini and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls Gemini and OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 52 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 52 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmulti-agent-salon-appointment-management-with-telegram)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Redis](https://millionrounds.com/workflows?service=Redis#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Generate legal ops briefings with Claude and Clio** 50 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/generate-legal-ops-briefings-with-claude-and-clio)
- [**AI-Powered Dental Appointment System with Telegram** 49 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-dental-appointment-system-with-telegram)
- [**Automate salon appointment management with WhatsApp and OpenAI** 56 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-salon-appointment-management-with-whatsapp-and-open)
- [**Automate sales meeting prep with Apify** 47 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-sales-meeting-prep-with-apify)
- [**Automated HR Service System with WhatsApp and OpenAI** 57 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automated-hr-service-system-with-whatsapp-and-openai)
- [**AI-powered Telegram business assistant with OpenAI and Google** 45 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-telegram-business-assistant-with-openai-and-googl)