# Monitoring team capacity in Jira: n8n workflow template

> Started by an event in a connected app, and works across Gmail, Google Sheets and Jira. 9 steps, 2 branches: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/monitoring-team-capacity-in-jira (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Monitoring team capacity in Jira

Started by an event in a connected app, and works across Gmail, Google Sheets and Jira. 9 steps, 2 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmonitoring-team-capacity-in-jira)

**9 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Logic 4 Service 4

The steps in the order they run, from what starts it.

- 1 **When clicking ‘Execute workflow’** Manual trigger *Starts it*
- 2 **Jira Get Issues Node** Jira *Service*
- 3 **Data Validation** If *Logic*
- 4 **Capacity Calculator** Code *Logic*
- 5 **Log Query Failures to Error Sheet** Google Sheets *Service*
- 6 **Over-Allocation Check** If *Logic*
- 7 **Log Capacity Data to Tracking Sheet** Google Sheets *Service*
- 8 **Alert Report Generator** Code *Logic*
- 9 **Send Over-Allocation Alert to Manager** Gmail *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 9, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets, Jira
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Jira accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 9 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 9 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmonitoring-team-capacity-in-jira)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Jira](https://millionrounds.com/workflows?service=Jira#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**Alert on stalled scheduled workflows with Gmail** 9 steps · Gmail](https://millionrounds.com/workflow/alert-on-stalled-scheduled-workflows-with-gmail)
- [**Automate Indeed job tracking with ScrapeOps and Google Sheets** 9 steps · Google Sheets, Slack](https://millionrounds.com/workflow/automate-indeed-job-tracking-with-scrapeops-and-google-sheet)
- [**Automate Instagram reel downloads with Google Drive** 9 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/automate-instagram-reel-downloads-with-google-drive)
- [**Automated competitor price monitoring with Bright Data** 9 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/automated-competitor-price-monitoring-with-bright-data)
- [**Automated tutoring session report generator** 9 steps · Gmail, Google Docs](https://millionrounds.com/workflow/automated-tutoring-session-report-generator)
- [**Backlink monitoring automation with Google Sheets** 9 steps · Google Sheets](https://millionrounds.com/workflow/backlink-monitoring-automation-with-google-sheets)