# Monitor school admission updates with Gemini: n8n workflow

> Started by a clock, and works across Email. It hands the judgement calls to Gemini. 11 steps, 1 branch, 2 loops or waits: a working afternoon to understand...

Source: https://millionrounds.com/workflow/monitor-school-admission-updates-with-gemini (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Monitor school admission updates with Gemini

Started by a clock, and works across Email. It hands the judgement calls to Gemini. 11 steps, 1 branch, 2 loops or waits: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmonitor-school-admission-updates-with-gemini)

**11 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 1 Logic 7 Service 2

The steps in the order they run, from what starts it.

- 1 **Daily Trigger** Cron *Starts it*
- 2 **Shortlisted Schools** Code *Logic*
- 3 **Split In Batches** Split In Batches *Logic*
- 4 **Get Website Content** Http Request *Service*
- 5 **Append school Name** Merge *Logic*
- 6 **Clean HTML** Code *Logic*
- 7 **Are admissions Open** Google Gemini *Model*
- 8 **Parse LLM response** Code *Logic*
- 9 **If** If *Logic*
- 10 **Send email** Email Send *Service*
- 11 **Continue Loop** Split In Batches *Logic*

## How it's built

- **Starts on:** A clock
- **Steps:** 11, with 1 branch, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Email
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Email account, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmonitor-school-admission-updates-with-gemini)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**AWS Azure GCP multi-cloud cost monitoring & alerts** 11 steps · Email, Slack](https://millionrounds.com/workflow/aws-azure-gcp-multi-cloud-cost-monitoring-and-alerts)
- [**Compare flight fares from Skyscanner, Air India & more** 11 steps · Email](https://millionrounds.com/workflow/compare-flight-fares-from-skyscanner-air-india-and-more)
- [**Hourly weather notification with Google Sheets and Telegram** 11 steps · Email, Google Sheets](https://millionrounds.com/workflow/saatlik-hava-durumu-bildirimi-with-google-sheets-and-telegra)
- [**Monitor & auto-heal AWS EC2 instances with Google Sheets** 11 steps · Email, Google Sheets](https://millionrounds.com/workflow/monitor-and-auto-heal-aws-ec2-instances-with-google-sheets)
- [**Monitor Kimai project deadlines and budgets** 11 steps · Email](https://millionrounds.com/workflow/monitor-kimai-project-deadlines-and-budgets)
- [**Monitor SEO keyword rankings with SERP API and Slack** 11 steps · Email, Google Sheets](https://millionrounds.com/workflow/monitor-seo-keyword-rankings-with-serp-api-and-slack)