# Monitor medical equipment with Google Sheets: n8n workflow

> Started by a clock, and works across Email, Google Sheets and WhatsApp. 13 steps, 1 loop or waits: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/monitor-medical-equipment-with-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Monitor medical equipment with Google Sheets

Started by a clock, and works across Email, Google Sheets and WhatsApp. 13 steps, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmonitor-medical-equipment-with-google-sheets)

**13 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**1** Loop or waits

**3** Services it connects to

## The flow

Starts it 1 Logic 5 Service 7

The steps in the order they run, from what starts it.

- 1 **Daily Equipment Check (6 AM)** Cron *Starts it*
- 2 **Read Equipment Data** Google Sheets *Service*
- 3 **Process Equipment Alerts** Code *Logic*
- 4 **Tack Break For 5 Sec** Wait *Logic*
- 5 **Filter Equipment with Alerts** Filter *Logic*
- 6 **Send Technician Email** Email Send *Service*
- 7 **Filter Critical Equipment** Filter *Logic*
- 8 **Log Maintenance Alerts** Google Sheets *Service*
- 9 **Filter Overdue Equipment** Filter *Logic*
- 10 **Send message** Whats App *Service*
- 11 **Send Critical Alert to Supervisors** Email Send *Service*
- 12 **Send Critical Alert Massage** Whats App *Service*
- 13 **Update Equipment Status** Google Sheets *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 13, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Email, Google Sheets, WhatsApp
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Email, Google Sheets and WhatsApp accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmonitor-medical-equipment-with-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[WhatsApp](https://millionrounds.com/workflows?service=WhatsApp#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**Analyze pipeline velocity & alert stuck deals with GoHighLevel** 13 steps · Gmail, GoHighLevel](https://millionrounds.com/workflow/analyze-pipeline-velocity-and-alert-stuck-deals-with-gohighl)
- [**Automate Restaurant Reviews and Marketing System with Telegram** 13 steps · Google Sheets, Telegram](https://millionrounds.com/workflow/automate-restaurant-reviews-and-marketing-system-with-telegr)
- [**Automate offer letters & notifications with Google Sheets** 13 steps · Gmail, Google Drive](https://millionrounds.com/workflow/automate-offer-letters-and-notifications-with-google-sheets)
- [**Competitor price monitoring with Google Sheets and Discord** 13 steps · Discord, Google Sheets](https://millionrounds.com/workflow/competitor-price-monitoring-with-google-sheets-and-discord)
- [**Detect content decay from Google Search Console and alert** 13 steps · Email, Google Sheets](https://millionrounds.com/workflow/detect-content-decay-from-google-search-console-and-alert)
- [**Error handling system with Postgres** 13 steps · Email, Postgres](https://millionrounds.com/workflow/error-handling-system-with-postgres)