# Meeting-to-Execution Pipeline with OpenAI and Gmail: n8n workflow

> Started by another system calling it, and works across Gmail, Google Sheets, Notion, Slack and one other. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/meeting-to-execution-pipeline-with-openai-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Meeting-to-Execution Pipeline with OpenAI and Gmail

Started by another system calling it, and works across Gmail, Google Sheets, Notion, Slack and one other. It hands the judgement calls to OpenAI. 12 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmeeting-to-execution-pipeline-with-openai-and-gmail)

**12 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**5** Services it connects to

## The flow

Starts it 3 Model 1 Logic 3 Service 5

The steps in the order they run, from what starts it.

- 1 **Webhook - Meeting Transcript** Webhook *Starts it*
- 2 **[Optional] Notion - Create Meeting Page** Notion *Service*
- 3 **[Optional] Trello - Create Action Card** Trello *Service*
- 4 **Validate Input** If *Logic*
- 5 **Prepare Transcript** Code *Logic*
- 6 **Respond - Invalid Input** Respond To Webhook *Starts it*
- 7 **OpenAI - Extract Execution Plan** Open Ai *Model*
- 8 **Create Owner Follow-Up Drafts** Code *Logic*
- 9 **Gmail - Draft Owner Follow-Up** Gmail *Service*
- 10 **Log to Google Sheets** Google Sheets *Service*
- 11 **Notify Slack** Slack *Service*
- 12 **Respond with Execution Plan** Respond To Webhook *Starts it*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 12, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets, Notion, Slack, Trello
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets, Notion, Slack and Trello accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmeeting-to-execution-pipeline-with-openai-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[Trello](https://millionrounds.com/workflows?service=Trello#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI meeting summary & action item tracker with Notion and Slack** 12 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-meeting-summary-and-action-item-tracker-with-notion-and-s)
- [**AI-powered salon appointment booking system with WhatsApp** 12 steps · calls a model · Google Sheets, Twilio](https://millionrounds.com/workflow/ai-powered-salon-appointment-booking-system-with-whatsapp)
- [**Answer Telegram booking requests with Gemini** 12 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/answer-telegram-booking-requests-with-gemini)
- [**Auto-send FireFlies meeting summaries with Gemini** 12 steps · calls a model · Gmail](https://millionrounds.com/workflow/auto-send-fireflies-meeting-summaries-with-gemini)
- [**Automate vendor contract renewals & reminders with OpenAI** 12 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/automate-vendor-contract-renewals-and-reminders-with-openai)
- [**Create a WhatsApp voice assistant with Twilio and VAPI** 12 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/create-a-whatsapp-voice-assistant-with-twilio-and-vapi)