# Meeting notes into action items with Gemini: n8n workflow

> Started by another system calling it, and works across Gmail and Google Docs. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/meeting-notes-into-action-items-with-gemini (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Meeting notes into action items with Gemini

Started by another system calling it, and works across Gmail and Google Docs. It hands the judgement calls to Gemini. 14 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmeeting-notes-into-action-items-with-gemini)

**14 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 3 Model 3 Logic 5 Service 3

The steps in the order they run, from what starts it.

- 1 **Webhook Trigger** Webhook *Starts it*
- 2 **Google Gemini AI** Lm Chat Google Gemini *Model*
- 3 **Structured Output Parser** Output Parser Structured *Model*
- 4 **If** If *Logic*
- 5 **AI Meeting Processor** Chain Llm *Model*
- 6 **Extract Meeting Data** Set *Logic*
- 7 **Error Response** Respond To Webhook *Starts it*
- 8 **Split Action Items** Split Out *Logic*
- 9 **Split Follow-up Emails** Split Out *Logic*
- 10 **Create Meeting Summary Document** Google Docs *Service*
- 11 **Create Google Tasks** Google Tasks *Service*
- 12 **Send Follow-up Emails** Gmail *Service*
- 13 **Merge** Merge *Logic*
- 14 **Success Response** Respond To Webhook *Starts it*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 14, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Docs
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Docs accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 14 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 14 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmeeting-notes-into-action-items-with-gemini)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Docs](https://millionrounds.com/workflows?service=Google+Docs#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI-powered Gmail and Calendar assistant with Gemini** 14 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-gmail-and-calendar-assistant-with-gemini)
- [**Complete lesson automation for modern UK teachers with OpenAI** 14 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/complete-lesson-automation-for-modern-uk-teachers-with-opena)
- [**Create a post meeting processor with OpenAI and Gmail** 14 steps · calls a model · Gmail, Notion](https://millionrounds.com/workflow/create-a-post-meeting-processor-with-openai-and-gmail-2)
- [**Create a post meeting processor with OpenAI and Gmail** 14 steps · calls a model · Gmail, Notion](https://millionrounds.com/workflow/create-a-post-meeting-processor-with-openai-and-gmail)
- [**Daily email & calendar summaries to Slack with Gemini** 14 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/daily-email-and-calendar-summaries-to-slack-with-gemini)
- [**Fraudulent booking detector: Identify suspicious travel** 14 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/fraudulent-booking-detector-identify-suspicious-travel)