# Match Gmail job vacancies to your CV with OpenAI and Pinecone: n8n workflow

> Started by an arriving email, and works across Gmail, Google Drive, Pinecone and WhatsApp.

Source: https://millionrounds.com/workflow/match-gmail-job-vacancies-to-your-cv-with-openai-and-pinecon (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Match Gmail job vacancies to your CV with OpenAI and Pinecone

Started by an arriving email, and works across Gmail, Google Drive, Pinecone and WhatsApp. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 21 steps, 2 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmatch-gmail-job-vacancies-to-your-cv-with-openai-and-pinecon)

**21 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 10 Logic 4 Service 6

The steps in the order they run, from what starts it.

- 1 **Gmail Trigger** Gmail trigger *Starts it*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **Embeddings OpenAI** Embeddings Open Ai *Model*
- 4 **Default Data Loader** Document Default Data Loader *Model*
- 5 **Embeddings OpenAI1** Embeddings Open Ai *Model*
- 6 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 7 **Download CV from Drive** Google Drive *Service*
- 8 **Check for Attachments** If *Logic*
- 9 **Classify Job Email** Text Classifier *Model*
- 10 **Store In pinecone** Vector Store Pinecone *Model*
- 11 **Pinecone Vector Store** Vector Store Pinecone *Model*
- 12 **AI Job Analyzer** Agent *Model*
- 13 **Extract Information from CV** Extract From File *Service*
- 14 **Extract Job PDF** Extract From File *Service*
- 15 **Send Information** Whats App *Service*
- 16 **Label Important** Gmail *Service*
- 17 **Ignore1** No Op *Logic*
- 18 **Get Rating** Open Ai *Model*
- 19 **Check Rating** If *Logic*
- 20 **Approval Message** Whats App *Service*
- 21 **Ignore** No Op *Logic*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 21, with 2 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Drive, Pinecone, WhatsApp
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive, Pinecone and WhatsApp accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 21 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmatch-gmail-job-vacancies-to-your-cv-with-openai-and-pinecon)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Pinecone](https://millionrounds.com/workflows?service=Pinecone#library)[WhatsApp](https://millionrounds.com/workflows?service=WhatsApp#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**Bulk resume screening & JD matching with OpenAI** 21 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/bulk-resume-screening-and-jd-matching-with-openai)
- [**AI resume analysis & candidate evaluation with Slack** 20 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-resume-analysis-and-candidate-evaluation-with-slack)
- [**Analyze your resume against LinkedIn jobs with OpenAI** 20 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/analyze-your-resume-against-linkedin-jobs-with-openai)
- [**Automate Candidate Screening with LlamaIndex** 20 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-candidate-screening-with-llamaindex)
- [**Automated resume screening & interview scheduling with Gmail** 20 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/automated-resume-screening-and-interview-scheduling-with-gma)
- [**Screen LinkedIn jobs and generate tailored resume and cover PDFs** 20 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/screen-linkedin-jobs-and-generate-tailored-resume-and-cover-)