# Manage vendor onboarding and compliance with Google Sheets: n8n workflow

> Started by someone submitting a form, and works across Gmail and Google Sheets. 21 steps, 4 branches: large, and worth reading before you trust it with...

Source: https://millionrounds.com/workflow/manage-vendor-onboarding-and-compliance-with-google-sheets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Manage vendor onboarding and compliance with Google Sheets

Started by someone submitting a form, and works across Gmail and Google Sheets. 21 steps, 4 branches: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-vendor-onboarding-and-compliance-with-google-sheets)

**21 steps** Large: read it before trusting it with anything live

**4** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Logic 12 Service 8

The steps in the order they run, from what starts it.

- 1 **Receive Vendor Application** Form trigger *Starts it*
- 2 **Set Vendor Configuration** Set *Logic*
- 3 **Normalize Vendor Application** Set *Logic*
- 4 **Validate Required Vendor Data** If *Logic*
- 5 **Merge Vendor Lookup Context** Merge *Logic*
- 6 **Check Existing Vendor** Google Sheets *Service*
- 7 **Prepare Rejection Outcome** Code *Logic*
- 8 **Vendor Already Exists?** If *Logic*
- 9 **Log Rejected Vendor Application** Google Sheets *Service*
- 10 **Prepare Duplicate Vendor Outcome** Set *Logic*
- 11 **Mandatory Compliance Passed?** If *Logic*
- 12 **Notify Rejected Vendor** Gmail *Service*
- 13 **Log Duplicate Vendor Application** Google Sheets *Service*
- 14 **Prepare Compliance Passed** Set *Logic*
- 15 **Notify Duplicate Vendor** Gmail *Service*
- 16 **Calculate Vendor Risk Score** Code *Logic*
- 17 **Risk Acceptable?** If *Logic*
- 18 **Prepare Vendor Approval** Set *Logic*
- 19 **Add Vendor to Vendor Master** Google Sheets *Service*
- 20 **Log Approved Vendor Application** Google Sheets *Service*
- 21 **Notify Approved Vendor** Gmail *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 21, with 4 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 21 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 21 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-vendor-onboarding-and-compliance-with-google-sheets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Automation of creative testing and campaign launching** 21 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/automation-of-creative-testing-and-campaign-launching)
- [**Filter and label Gmail emails with Google Sheets** 21 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/filter-and-label-gmail-emails-with-google-sheets)
- [**Generate and track offer letters with Google Sheets and Docs** 21 steps · Gmail, Google Docs](https://millionrounds.com/workflow/generate-and-track-offer-letters-with-google-sheets-and-docs)
- [**Get a daily financial news digest on Telegram with Mistral** 21 steps · Google Sheets, RSS](https://millionrounds.com/workflow/get-a-daily-financial-news-digest-on-telegram-with-mistral)
- [**Send daily Zillow new-listing digests to Gmail with ScraperAPI** 21 steps · Gmail, n8n data table](https://millionrounds.com/workflow/send-daily-zillow-new-listing-digests-to-gmail-with-scrapera)
- [**Send daily price-drop digest emails** 21 steps · Email, Gmail](https://millionrounds.com/workflow/send-daily-price-drop-digest-emails)