# Manage Open edX signups and enrollments with HubSpot and Slack: n8n workflow

> Started by another system calling it, and works across Email, Google Sheets, HubSpot and Slack. 15 steps, 1 branch: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/manage-open-edx-signups-and-enrollments-with-hubspot-and-sla (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [CRM](https://millionrounds.com/workflows?category=CRM#library)

# Manage Open edX signups and enrollments with HubSpot and Slack

Started by another system calling it, and works across Email, Google Sheets, HubSpot and Slack. 15 steps, 1 branch: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-open-edx-signups-and-enrollments-with-hubspot-and-sla)

**15 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 2 Logic 1 Service 12

The steps in the order they run, from what starts it.

- 1 **User Registration Trigger** Webhook *Starts it*
- 2 **User Enrollment Trigger** Webhook *Starts it*
- 3 **Search HubSpot Contacts** Hubspot *Service*
- 4 **Find Enrolled User** Hubspot *Service*
- 5 **Check User Existence** If *Logic*
- 6 **Insert Enrollment Record** Hubspot *Service*
- 7 **Notify Sales via Slack** Slack *Service*
- 8 **Create HubSpot Contact** Hubspot *Service*
- 9 **Dispatch Enrollment Email** Email Send *Service*
- 10 **Add to Open edX Users List** Hubspot *Service*
- 11 **Notify Post-Enrollment Team** Slack *Service*
- 12 **Dispatch Welcome Email** Email Send *Service*
- 13 **Record to Sheets Post-Enroll** Google Sheets *Service*
- 14 **Notify Team via Slack** Slack *Service*
- 15 **Append Results to Sheets** Google Sheets *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 15, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Email, Google Sheets, HubSpot, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Email, Google Sheets, HubSpot and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-open-edx-signups-and-enrollments-with-hubspot-and-sla)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also crm, with the same services where possible, closest in size first.

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- [**Analyze Slack pipeline attachments with E2B and OpenAI** 15 steps · calls a model · Slack](https://millionrounds.com/workflow/analyze-slack-pipeline-attachments-with-e2b-and-openai)
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- [**Analyze weekly Fireflies sales calls with OpenAI** 15 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/analyze-weekly-fireflies-sales-calls-with-openai)
- [**Auto-generate sales presentations from Claap calls with OpenAI** 15 steps · calls a model · HubSpot, Slack](https://millionrounds.com/workflow/auto-generate-sales-presentations-from-claap-calls-with-open)
- [**Automate Client Onboarding with Google Drive and Slack** 15 steps · calls a model · Gmail, GoHighLevel](https://millionrounds.com/workflow/automate-client-onboarding-with-google-drive-and-slack)