# Manage HR offboarding and archival with Odoo: n8n workflow > Started by another system calling it, and works across Gmail, Google Calendar and Slack. 39 steps, 5 branches: large, and worth reading before you trust it... Source: https://millionrounds.com/workflow/manage-hr-offboarding-and-archival-with-odoo (Millionrounds; every figure on the page links to its filing or article) [Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library) # Manage HR offboarding and archival with Odoo Started by another system calling it, and works across Gmail, Google Calendar and Slack. 39 steps, 5 branches: large, and worth reading before you trust it with anything live. Large [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-hr-offboarding-and-archival-with-odoo) **39 steps** Large: read it before trusting it with anything live **5** Branches: places the flow splits **0** Loops or waits **3** Services it connects to ## The flow Starts it 7 Logic 19 Service 13 The steps in the order they run, from what starts it. - 1 **Offboarding Webhook** Webhook *Starts it* - 2 **Daily Archive Check** Schedule trigger *Starts it* - 3 **Validate Offboarding Input** Set *Logic* - 4 **Odoo - Find Employees Past Last Day** Odoo *Service* - 5 **Input Valid?** If *Logic* - 6 **Odoo - Archive Employee (Set Inactive)** Odoo *Service* - 7 **Archive Warnings (Non-Blocking)** No Op *Logic* - 8 **Has Employee Email?** If *Logic* - 9 **Respond 400 Invalid Input** Respond To Webhook *Starts it* - 10 **Archive Complete** No Op *Logic* - 11 **Odoo - Find Employee by Email** Odoo *Service* - 12 **Odoo - Find Employee by Name** Odoo *Service* - 13 **Employee Lookup Result** No Op *Logic* - 14 **Respond 502 Employee Lookup Failed** Respond To Webhook *Starts it* - 15 **Employee Found?** If *Logic* - 16 **Extract Manager Reference** Set *Logic* - 17 **Respond 404 Employee Not Found** Respond To Webhook *Starts it* - 18 **Has Manager (parent_id)?** If *Logic* - 19 **Odoo - Get Manager Record** Odoo *Service* - 20 **Manager Lookup Fallback** Set *Logic* - 21 **Resolve Manager Email** Set *Logic* - 22 **Manager Info Ready** No Op *Logic* - 23 **Odoo - Find Departure Reason** Odoo *Service* - 24 **Reason Found?** If *Logic* - 25 **Respond 502 Update Failed** Respond To Webhook *Starts it* - 26 **Reason Ready** No Op *Logic* - 27 **Odoo - Create Departure Reason** Odoo *Service* - 28 **Odoo - Update Employee (Departure)** Odoo *Service* - 29 **Employee Updated** No Op *Logic* - 30 **Continue Offboarding (Async)** No Op *Logic* - 31 **Respond 200 OK** Respond To Webhook *Starts it* - 32 **Google Calendar - Schedule Exit Interview** Google Calendar *Service* - 33 **Gmail - Send Departure Confirmation** Gmail *Service* - 34 **Slack - Notify IT Security Channel** Slack *Service* - 35 **Slack - Notify Team Channel** Slack *Service* - 36 **Prepare Checklist Items** Set *Logic* - 37 **Delivery Warnings (Non-Blocking)** No Op *Logic* - 38 **Split Out Checklist Items** Split Out *Logic* - 39 **Odoo - Create Offboarding Task** Odoo *Service* ## How it's built - **Starts on:** Another system calling it - **Steps:** 39, with 5 branches - **Size:** Large: read it before trusting it with anything live - **Connects to:** Gmail, Google Calendar, Slack - **Model:** None. This is plumbing, not judgement ## Questions What does it need to run? An n8n account, plus your own Gmail, Google Calendar and Slack accounts. You connect your own accounts after importing it; none are included. What starts it? It starts on another system calling it. Does it use AI? No. Every step is fixed logic or a call to a service, so it does the same thing every time. How long does it take to set up? Take your time. At 39 steps it is large: read it before trusting it with anything live. How do I import it? Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts. **Before you run it** Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 39 steps before you point it at anything that matters. ## Run it in n8n - **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n) - **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-hr-offboarding-and-archival-with-odoo) - **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts. Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind. ## Connects to Each opens the other workflows that use it. [Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Slack](https://millionrounds.com/workflows?service=Slack#library) ## Workflows like it Also scheduling, with the same services where possible, closest in size first. - [**Integrate Google Workspace with OpenAI** 39 steps · Gmail, Google Calendar](https://millionrounds.com/workflow/integrate-google-workspace-with-openai) - [**Automated marketing campaign email system with HubSpot** 39 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automated-marketing-campaign-email-system-with-hubspot) - [**AI daily brief with OpenAI and Gmail** 38 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-daily-brief-with-openai-and-gmail) - [**Priya AI Virtual Assisstant Version 2 with Gemini and OpenAI** 40 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/priya-ai-virtual-assisstant-version-2-with-gemini-and-openai) - [**AI-Powered WhatsApp Chatbot: Complete Booking Assistant** 37 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-powered-whatsapp-chatbot-complete-booking-assistant) - [**Automate agile refinement prep with Gmail and OpenAI** 42 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automate-agile-refinement-prep-with-gmail-and-openai)