# Manage employee offboarding checklists with DeepSeek: n8n workflow

> Started by another system calling it, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/manage-employee-offboarding-checklists-with-deepseek (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Manage employee offboarding checklists with DeepSeek

Started by another system calling it, and works across Gmail, Google Sheets and Telegram. It hands the judgement calls to OpenAI. 24 steps, 2 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-employee-offboarding-checklists-with-deepseek)

**24 steps** Large: read it before trusting it with anything live

**2** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 4 Logic 6 Service 12

The steps in the order they run, from what starts it.

- 1 **When Offboarding Request Received** Webhook *Starts it*
- 2 **Deepseek Offboarding Model** Lm Chat Open Ai *Model*
- 3 **Task Templates Tool** Google Sheets Tool *Service*
- 4 **Weekly Offboarding Digest Trigger** Schedule trigger *Starts it*
- 5 **Deepseek Digest Model** Lm Chat Open Ai *Model*
- 6 **Validate Request** If *Logic*
- 7 **AI Offboarding Agent** Agent *Model*
- 8 **Read Task Log** Google Sheets *Service*
- 9 **AI Weekly Digest Writer** Agent *Model*
- 10 **Prepare Departure Record** Set *Logic*
- 11 **Send Invalid Request Alert to Telegram** Telegram *Service*
- 12 **Parse Checklist and Build Tasks** Code *Logic*
- 13 **Compute Digest Stats** Code *Logic*
- 14 **Email Digest to HR** Gmail *Service*
- 15 **Send Invalid Request Notice by Gmail** Gmail *Service*
- 16 **Append Tasks to Task Log** Google Sheets *Service*
- 17 **If Any Offboarding Tasks** If *Logic*
- 18 **Post Digest to Telegram** Telegram *Service*
- 19 **Build Notification Summary** Code *Logic*
- 20 **Email All Clear to HR** Gmail *Service*
- 21 **Append Departure Record to Sheet** Google Sheets *Service*
- 22 **Post All Clear to Telegram** Telegram *Service*
- 23 **Email Checklist to Manager** Gmail *Service*
- 24 **Send Team Alert to Telegram** Telegram *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 24, with 2 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets, Telegram
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-employee-offboarding-checklists-with-deepseek)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**AI-powered fuzzy matching, and assigns confidence scores.** 24 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/ai-powered-fuzzy-matching-and-assigns-confidence-scores)
- [**Agents with OpenRouter and Telegram** 24 steps · calls a model · Telegram](https://millionrounds.com/workflow/agents-with-openrouter-and-telegram)
- [**Audit and cancel unused SaaS seats with Google Sheets** 24 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/audit-and-cancel-unused-saas-seats-with-google-sheets)
- [**Compare products and generate visual scorecards in Telegram** 24 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/compare-products-and-generate-visual-scorecards-in-telegram)
- [**Create branded LinkedIn carousels with OpenAI** 24 steps · calls a model · Telegram](https://millionrounds.com/workflow/create-branded-linkedin-carousels-with-openai)
- [**Enforce marketplace seller compliance with OpenAI and Gmail** 24 steps · calls a model · Gmail, Slack](https://millionrounds.com/workflow/enforce-marketplace-seller-compliance-with-openai-and-gmail)