# Manage ClickUp Tasks with Natural Language and Telegram Bot: n8n workflow

> Started by an incoming Telegram message, and works across Telegram. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply...

Source: https://millionrounds.com/workflow/manage-clickup-tasks-with-natural-language-and-telegram-bot (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Manage ClickUp Tasks with Natural Language and Telegram Bot

Started by an incoming Telegram message, and works across Telegram. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 11 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-clickup-tasks-with-natural-language-and-telegram-bot)

**11 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 3 Logic 1 Service 6

The steps in the order they run, from what starts it.

- 1 **Telegram Bot Receives Message** Telegram trigger *Starts it*
- 2 **Send User Confirmation Message** Telegram Tool *Service*
- 3 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 4 **Create A Blank Task in ClickUp** Click Up Tool *Service*
- 5 **Find a Task in ClickUp** Click Up Tool *Service*
- 6 **Update a Task in ClickUp** Click Up Tool *Service*
- 7 **Communicate with User** Telegram Tool *Service*
- 8 **Simple Memory** Memory Buffer Window *Model*
- 9 **Delete a task in ClickUp** Click Up Tool *Service*
- 10 **Ignore Bot Messages** If *Logic*
- 11 **AI Agent: Create Task or Follow Up** Agent *Model*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 11, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Telegram
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Telegram account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fmanage-clickup-tasks-with-natural-language-and-telegram-bot)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**AAVE portfolio professional AI agent | Telegram + Email + GPT-4o** 11 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/aave-portfolio-professional-ai-agent-telegram-email-gpt-4o)
- [**Analyze domain threats with Telegram and VirusTotal** 11 steps · calls a model · Telegram](https://millionrounds.com/workflow/analyze-domain-threats-with-telegram-and-virustotal)
- [**Answer Telegram messages with OpenAI and Perplexity** 11 steps · calls a model · Telegram](https://millionrounds.com/workflow/answer-telegram-messages-with-openai-and-perplexity)
- [**Capture and organize ideas with Telegram and OpenAI** 11 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/capture-and-organize-ideas-with-telegram-and-openai)
- [**Conversational Telegram bot with OpenAI** 11 steps · calls a model · Telegram](https://millionrounds.com/workflow/conversational-telegram-bot-with-openai)
- [**Create AI-curated news digests with OpenAI and NewsAPI** 11 steps · calls a model · Telegram](https://millionrounds.com/workflow/create-ai-curated-news-digests-with-openai-and-newsapi)