# Log YouTube topic mentions with Apify: n8n workflow template

> Started by a clock, and works across Apify, Google Sheets and Slack. 12 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/log-youtube-topic-mentions-with-apify (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Log YouTube topic mentions with Apify

Started by a clock, and works across Apify, Google Sheets and Slack. 12 steps: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Flog-youtube-topic-mentions-with-apify)

**12 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Logic 8 Service 3

The steps in the order they run, from what starts it.

- 1 **Every Monday morning** Schedule trigger *Starts it*
- 2 **Optional: one row per video, not per mention** Aggregate *Logic*
- 3 **Optional: cap it at the first 25 mentions** Limit *Logic*
- 4 **Optional: post the mentions to Slack** Slack *Service*
- 5 **Set the videos and terms** Set *Logic*
- 6 **Fetch the transcripts** Apify *Service*
- 7 **Keep the videos that had a transcript** Filter *Logic*
- 8 **One item per transcript line** Split Out *Logic*
- 9 **Find the mentions** Code *Logic*
- 10 **Keep only the lines that mention a term** Filter *Logic*
- 11 **Put them in playback order** Sort *Logic*
- 12 **Append the mentions** Google Sheets *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 12
- **Size:** Medium: a working afternoon
- **Connects to:** Apify, Google Sheets, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Apify, Google Sheets and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Flog-youtube-topic-mentions-with-apify)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Apify](https://millionrounds.com/workflows?service=Apify#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Analyze Zoom phone call recordings with Gemini** 12 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/analyze-zoom-phone-call-recordings-with-gemini)
- [**Automate face swapping for GIFs with Google Services** 12 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/automate-face-swapping-for-gifs-with-google-services)
- [**Automate personalized email campaigns with Google Docs** 12 steps · Email, Google Docs](https://millionrounds.com/workflow/automate-personalized-email-campaigns-with-google-docs)
- [**Automated Instagram comment response with Google Sheets** 12 steps · Google Sheets](https://millionrounds.com/workflow/automated-instagram-comment-response-with-google-sheets)
- [**Bulk sync products from Google Sheets to Odoo** 12 steps · Google Sheets](https://millionrounds.com/workflow/bulk-sync-products-from-google-sheets-to-odoo)
- [**Bulk update WordPress meta descriptions with Google Sheets** 12 steps · Google Sheets](https://millionrounds.com/workflow/bulk-update-wordpress-meta-descriptions-with-google-sheets)