# Job application with OpenAI and Gmail: n8n workflow template

> Started by someone submitting a form, and works across Gmail and Google Drive. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/job-application-with-openai-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Job application with OpenAI and Gmail

Started by someone submitting a form, and works across Gmail and Google Drive. It hands the judgement calls to OpenAI. 17 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fjob-application-with-openai-and-gmail)

**17 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 2 Model 4 Logic 6 Service 5

The steps in the order they run, from what starts it.

- 1 **jd_email** Form trigger *Starts it*
- 2 **GPT** Lm Chat Open Ai *Model*
- 3 **previous_cvs** Tool Workflow *Model*
- 4 **When Executed by Another Workflow** Execute Workflow trigger *Starts it*
- 5 **Structured Output Parser** Output Parser Structured *Model*
- 6 **const** Set *Logic*
- 7 **AI Agent** Agent *Model*
- 8 **get_all_CVs** Http Request *Service*
- 9 **cv_cover_letter** Set *Logic*
- 10 **Split Out** Split Out *Logic*
- 11 **Convert to File** Convert To File *Service*
- 12 **Edit Fields** Set *Logic*
- 13 **draft_email** Gmail *Service*
- 14 **Google Drive** Google Drive *Service*
- 15 **Extract from File** Extract From File *Service*
- 16 **Aggregate** Aggregate *Logic*
- 17 **response** Set *Logic*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 17
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Drive
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Drive accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 17 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 17 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fjob-application-with-openai-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Gmail smart auto-responder with OpenAI and Google Drive** 17 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/gmail-smart-auto-responder-with-openai-and-google-drive)
- [**Route Chatwoot customer chats to AI and live agents with Groq** 17 steps · calls a model · Gmail, Pinecone](https://millionrounds.com/workflow/route-chatwoot-customer-chats-to-ai-and-live-agents-with-gro)
- [**Send AI-curated weekly news digests with RSS and Vector DB** 17 steps · calls a model · Gmail, RSS](https://millionrounds.com/workflow/send-ai-curated-weekly-news-digests-with-rss-and-vector-db)
- [**Send a daily AI-rewritten RSS news digest with Gemini** 17 steps · calls a model · Gmail, RSS](https://millionrounds.com/workflow/send-a-daily-ai-rewritten-rss-news-digest-with-gemini)
- [**AI-powered email forwarding to WhatsApp with Gmail and Outlook** 18 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-powered-email-forwarding-to-whatsapp-with-gmail-and-outlo)
- [**Answer restaurant voice queries with ElevenLabs and OpenAI** 18 steps · calls a model · Google Drive, Qdrant](https://millionrounds.com/workflow/answer-restaurant-voice-queries-with-elevenlabs-and-openai)