# Jarvis: AI personal assistant with WhatsApp: n8n workflow

> Started by an incoming WhatsApp message, and works across Airtable, Gmail, Google Calendar, Google Sheets and three others.

Source: https://millionrounds.com/workflow/jarvis-ai-personal-assistant-with-whatsapp (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Jarvis: AI personal assistant with WhatsApp

Started by an incoming WhatsApp message, and works across Airtable, Gmail, Google Calendar, Google Sheets and three others. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 206 steps, 1 branch: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fjarvis-ai-personal-assistant-with-whatsapp)

**206 steps** Large: read it before trusting it with anything live

**1** Branch: places the flow splits

**0** Loops or waits

**7** Services it connects to

## The flow

Starts it 1 Model 43 Service 16

The steps in the order they run, from what starts it. The first 60 of 206.

- 1 **Notion Agent** Tool Workflow *Model*
- 2 **Tasks Agent** Tool Workflow *Model*
- 3 **Travel Agent** Tool Workflow *Model*
- 4 **Window Buffer Memory5** Memory Buffer Window *Model*
- 5 **Social Media Agent** Tool Workflow *Model*
- 6 **Image Agent** Tool Workflow *Model*
- 7 **Wordpress Agent** Tool Workflow *Model*
- 8 **Window Buffer Memory9** Memory Buffer Window *Model*
- 9 **Fetch Markdown via Jina AI1** Tool Http Request *Model*
- 10 **Email Agent** Tool Workflow *Model*
- 11 **Slack Agent** Tool Workflow *Model*
- 12 **X Twitter Agent** Tool Workflow *Model*
- 13 **Window Buffer Memory21** Memory Buffer Window *Model*
- 14 **Calendar Agent** Tool Workflow *Model*
- 15 **Drive Agent** Tool Workflow *Model*
- 16 **Docs Agent** Tool Workflow *Model*
- 17 **Sheets Agent** Tool Workflow *Model*
- 18 **ClickUp Agent** Tool Workflow *Model*
- 19 **CRM Agent** Tool Workflow *Model*
- 20 **Airtable Agent** Tool Workflow *Model*
- 21 **Window Buffer Memory13** Memory Buffer Window *Model*
- 22 **SEO Agent** Tool Workflow *Model*
- 23 **Financial Markets Agent** Tool Workflow *Model*
- 24 **Google Analytics** Tool Workflow *Model*
- 25 **News and Search Agent** Tool Workflow *Model*
- 26 **Window Buffer Memory1** Memory Buffer Window *Model*
- 27 **Productivity Supervisor** Tool Workflow *Model*
- 28 **Communication Supervisor** Tool Workflow *Model*
- 29 **Insights Supervisor** Tool Workflow *Model*
- 30 **Publishing Supervisor** Tool Workflow *Model*
- 31 **Lifestyle Supervisor** Tool Workflow *Model*
- 32 **WhatsApp Trigger** Whats App trigger *Starts it*
- 33 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 34 **Simple Memory** Memory Buffer Window *Model*
- 35 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 36 **OpenAI Chat Model2** Lm Chat Open Ai *Model*
- 37 **OpenAI Chat Model3** Lm Chat Open Ai *Model*
- 38 **OpenAI Chat Model4** Lm Chat Open Ai *Model*
- 39 **OpenAI Chat Model5** Lm Chat Open Ai *Model*
- 40 **View Calendar Events** Google Calendar Tool *Service*
- 41 **Create Event** Google Calendar Tool *Service*
- 42 **Check Availability** Google Calendar Tool *Service*
- 43 **Delete Event** Google Calendar Tool *Service*
- 44 **Update Event** Google Calendar Tool *Service*
- 45 **Window Buffer Memory14** Memory Buffer Window *Model*
- 46 **Create Basic Text File** Google Drive Tool *Service*
- 47 **Create Folder** Google Drive Tool *Service*
- 48 **Update File** Google Drive Tool *Service*
- 49 **Move a File** Google Drive Tool *Service*
- 50 **Search for Files Folders** Google Drive Tool *Service*
- 51 **Window Buffer Memory15** Memory Buffer Window *Model*
- 52 **Create Document** Google Docs Tool *Service*
- 53 **Update Doc** Google Docs Tool *Service*
- 54 **Get Doc** Google Docs Tool *Service*
- 55 **Create Google Doc** Tool Http Request *Model*
- 56 **Window Buffer Memory16** Memory Buffer Window *Model*
- 57 **Create Clickup Task** Click Up Tool *Service*
- 58 **Window Buffer Memory17** Memory Buffer Window *Model*
- 59 **Get All Tasks1** Click Up Tool *Service*
- 60 **Update Task1** Click Up Tool *Service*

## How it's built

- **Starts on:** An incoming WhatsApp message
- **Steps:** 206, with 1 branch
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Airtable, Gmail, Google Calendar, Google Sheets, Google Tasks, Notion, WhatsApp
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Airtable, Gmail, Google Calendar, Google Sheets, Google Tasks, Notion and WhatsApp accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming WhatsApp message.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 206 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 206 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fjarvis-ai-personal-assistant-with-whatsapp)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Calendar](https://millionrounds.com/workflows?service=Google+Calendar#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Google Tasks](https://millionrounds.com/workflows?service=Google+Tasks#library)[Notion](https://millionrounds.com/workflows?service=Notion#library)[WhatsApp](https://millionrounds.com/workflows?service=WhatsApp#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**2-way sync Notion and Google Calendar** 98 steps · Google Calendar, Notion](https://millionrounds.com/workflow/2-way-sync-notion-and-google-calendar)
- [**Explore n8n nodes in a visual reference library with Claude** 97 steps · calls a model · Dropbox, Email](https://millionrounds.com/workflow/explore-n8n-nodes-in-a-visual-reference-library-with-claude)
- [**Unified business orchestrator with Gemini and Notion** 85 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/unified-business-orchestrator-with-gemini-and-notion)
- [**Automated multi-platform sales agent with Gemini** 75 steps · calls a model · Google Calendar, Postgres](https://millionrounds.com/workflow/agente-de-ventas-automatizado-multiplataforma-with-gemini)
- [**Multi-platform AI sales agent with RAG and CRM** 71 steps · calls a model · Airtable, Google Calendar](https://millionrounds.com/workflow/multi-platform-ai-sales-agent-with-rag-and-crm)
- [**Build a multi-functional Telegram bot with Gemini** 65 steps · calls a model · Google Calendar, Google Docs](https://millionrounds.com/workflow/build-a-multi-functional-telegram-bot-with-gemini)