# Intelligent project delivery and task management system: n8n workflow

> Started by a clock. It calls services over plain HTTP rather than through connectors. It hands the judgement calls to Claude.

Source: https://millionrounds.com/workflow/intelligent-project-delivery-and-task-management-system (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Intelligent project delivery and task management system

Started by a clock. It calls services over plain HTTP rather than through connectors. It hands the judgement calls to Claude. 27 steps, 1 branch: large, and worth reading before you trust it with anything live.

Large Calls a model: Claude

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fintelligent-project-delivery-and-task-management-system)

**27 steps** Large: read it before trusting it with anything live

**1** Branch: places the flow splits

**0** Loops or waits

**0** Services by connector: it calls them over plain HTTP

## The flow

Starts it 1 Model 17 Logic 5 Service 4

The steps in the order they run, from what starts it.

- 1 **Daily Project Check** Schedule trigger *Starts it*
- 2 **Anthropic Model - Orchestrator** Lm Chat Anthropic *Model*
- 3 **Task Breakdown Output Parser** Output Parser Structured *Model*
- 4 **Anthropic Model - Task Breakdown** Lm Chat Anthropic *Model*
- 5 **Task List Parser** Output Parser Structured *Model*
- 6 **Anthropic Model - Effort Estimation** Lm Chat Anthropic *Model*
- 7 **Effort Estimates Parser** Output Parser Structured *Model*
- 8 **Anthropic Model - Task Assignment** Lm Chat Anthropic *Model*
- 9 **Task Assignments Parser** Output Parser Structured *Model*
- 10 **Progress Monitoring Tool** Tool Code *Model*
- 11 **Delay Detection Tool** Tool Code *Model*
- 12 **Anthropic Model - Reallocation** Lm Chat Anthropic *Model*
- 13 **Reallocation Output Parser** Output Parser Structured *Model*
- 14 **Workflow Configuration** Set *Logic*
- 15 **Project Orchestrator Agent** Agent *Model*
- 16 **Task Breakdown Agent Tool** Agent Tool *Model*
- 17 **Effort Estimation Agent Tool** Agent Tool *Model*
- 18 **Task Assignment Agent Tool** Agent Tool *Model*
- 19 **Reallocation Agent** Agent *Model*
- 20 **Fetch Project Data** Http Request *Service*
- 21 **Fetch Team Profiles** Http Request *Service*
- 22 **Parse Agent Output** Code *Logic*
- 23 **Update Task Assignments** Http Request *Service*
- 24 **Merge Project and Team Data** Code *Logic*
- 25 **Check for Delays** If *Logic*
- 26 **Generate Milestone Report** Code *Logic*
- 27 **Send Report Notification** Http Request *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 27, with 1 branch
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Nothing by connector; it calls services over plain HTTP
- **Model:** Claude

## Questions

What does it need to run?

An n8n account, and a key for Claude. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Claude. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 27 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 27 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fintelligent-project-delivery-and-task-management-system)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**AI chatbot call center: Demo call center with Grok and Redis** 27 steps · calls a model · Redis](https://millionrounds.com/workflow/ai-chatbot-call-center-demo-call-center-with-grok-and-redis)
- [**AI voice & text note-taking with LINE Messaging** 27 steps · calls a model · Gmail, Supabase vectors](https://millionrounds.com/workflow/ai-voice-and-text-note-taking-with-line-messaging)
- [**Build a dual-stage RAG chat assistant with Google Drive** 27 steps · calls a model · Google Drive, Pinecone](https://millionrounds.com/workflow/build-a-dual-stage-rag-chat-assistant-with-google-drive)
- [**Conversational Kubernetes management with OpenAI and MCP** 27 steps · calls a model](https://millionrounds.com/workflow/conversational-kubernetes-management-with-openai-and-mcp)
- [**LINE messages with OpenRouter** 27 steps · calls a model](https://millionrounds.com/workflow/line-messages-with-openrouter)
- [**Place products on AI generated backgrounds with Google Imagen** 27 steps · calls a model · Google Drive](https://millionrounds.com/workflow/place-products-on-ai-generated-backgrounds-with-google-image)