# Instant lead notifications with Gmail and SMTP: n8n workflow

> Started by another system calling it, and works across Email and Gmail. 15 steps, 2 branches: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/instant-lead-notifications-with-gmail-and-smtp (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Lead generation](https://millionrounds.com/workflows?category=Lead+generation#library)

# Instant lead notifications with Gmail and SMTP

Started by another system calling it, and works across Email and Gmail. 15 steps, 2 branches: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Finstant-lead-notifications-with-gmail-and-smtp)

**15 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 2 Logic 9 Service 4

The steps in the order they run, from what starts it.

- 1 **When clicking ‘Execute workflow’** Manual trigger *Starts it*
- 2 **Webhook1** Webhook *Starts it*
- 3 **Code** Code *Logic*
- 4 **JsonData1** Code *Logic*
- 5 **Send Email From Gmail / SMPT** Set *Logic*
- 6 **Internal Team HTML Template** Html *Logic*
- 7 **Configured email1** Set *Logic*
- 8 **Company Data Config** Set *Logic*
- 9 **Switch1** Switch *Logic*
- 10 **Client HTML Template** Html *Logic*
- 11 **Send email1** Email Send *Service*
- 12 **Send a message1** Gmail *Service*
- 13 **Switch2** Switch *Logic*
- 14 **Send email client** Email Send *Service*
- 15 **Send a message** Gmail *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 15, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Email, Gmail
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Email and Gmail accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Finstant-lead-notifications-with-gmail-and-smtp)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Email](https://millionrounds.com/workflows?service=Email#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also lead generation, with the same services where possible, closest in size first.

- [**Capture Gmail website leads in Google Sheets** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/capture-gmail-website-leads-in-google-sheets)
- [**Find client email leads from search queries with FindMyClient** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/find-client-email-leads-from-search-queries-with-findmyclien)
- [**Generate branded prospect websites with Claude and Jina** 15 steps · GitHub, Gmail](https://millionrounds.com/workflow/generate-branded-prospect-websites-with-claude-and-jina)
- [**Lead generation and follow-up workflow with HubSpot** 15 steps · Email, HubSpot](https://millionrounds.com/workflow/lead-generation-and-follow-up-workflow-with-hubspot)
- [**Qualify and reply to inbound leads with Claude and Gmail** 15 steps · Airtable, Gmail](https://millionrounds.com/workflow/qualify-and-reply-to-inbound-leads-with-claude-and-gmail)
- [**Qualify real estate leads from Gmail with Google Sheets CRM** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/qualify-real-estate-leads-from-gmail-with-google-sheets-crm)