# Improve Gmail AI replies with OpenAI and Tracira: n8n workflow

> Started by an arriving email, and works across Gmail. It hands the judgement calls to OpenAI. 13 steps, 1 branch: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/improve-gmail-ai-replies-with-openai-and-tracira (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Improve Gmail AI replies with OpenAI and Tracira

Started by an arriving email, and works across Gmail. It hands the judgement calls to OpenAI. 13 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fimprove-gmail-ai-replies-with-openai-and-tracira)

**13 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Model 2 Logic 4 Service 5

The steps in the order they run, from what starts it.

- 1 **Gmail** Gmail trigger *Starts it*
- 2 **Tracira Trigger** Tracira trigger *Starts it*
- 3 **Filter** Filter *Logic*
- 4 **For this task?** Filter *Logic*
- 5 **Email** Set *Logic*
- 6 **What did the reviewer do?** Switch *Logic*
- 7 **Get instructions** Tracira *Service*
- 8 **Send the reply** Gmail *Service*
- 9 **Get latest instructions** Tracira *Service*
- 10 **Draft with the instructions** Open Ai *Model*
- 11 **Revise the draft** Open Ai *Model*
- 12 **Send to Tracira** Tracira *Service*
- 13 **Re-check the revised draft** Tracira *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 13, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fimprove-gmail-ai-replies-with-openai-and-tracira)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**AI email reply assistant – auto-draft smart replies in Gmail** 13 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-email-reply-assistant-auto-draft-smart-replies-in-gmail)
- [**AI-powered RAG configuration assistant** 13 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-powered-rag-configuration-assistant)
- [**AI-powered body measurement & clothing size estimator from image** 13 steps · calls a model · Gmail](https://millionrounds.com/workflow/ai-powered-body-measurement-and-clothing-size-estimator-from)
- [**Analyze & target high-value customers with OpenAI** 13 steps · calls a model · Gmail](https://millionrounds.com/workflow/analyze-and-target-high-value-customers-with-openai)
- [**Automated Gmail reply drafts with OpenAI** 13 steps · calls a model · Gmail](https://millionrounds.com/workflow/automated-gmail-reply-drafts-with-openai)
- [**Automatic Gmail categorization and labeling with OpenAI** 13 steps · calls a model · Gmail](https://millionrounds.com/workflow/automatic-gmail-categorization-and-labeling-with-openai)