# HR PDFs into engaging onboarding videos with HeyGen: n8n workflow

> Started by another system calling it, and works across Google Drive. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply...

Source: https://millionrounds.com/workflow/hr-pdfs-into-engaging-onboarding-videos-with-heygen (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Content](https://millionrounds.com/workflows?category=Content#library)

# HR PDFs into engaging onboarding videos with HeyGen

Started by another system calling it, and works across Google Drive. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 20 steps, 1 branch, 2 loops or waits: a working afternoon to understand properly.

Medium Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fhr-pdfs-into-engaging-onboarding-videos-with-heygen)

**20 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Model 8 Logic 3 Service 7

The steps in the order they run, from what starts it.

- 1 **Structured Output Parser** Output Parser Structured *Model*
- 2 **Simple Memory1** Memory Buffer Window *Model*
- 3 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 4 **Structured Output Parser1** Output Parser Structured *Model*
- 5 **Simple Memory** Memory Buffer Window *Model*
- 6 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 7 **Webhook - Receive Policy PDF** Webhook *Starts it*
- 8 **AI Agent** Agent *Model*
- 9 **Generate Script With AI** Agent *Model*
- 10 **Dowload file** Http Request *Service*
- 11 **Create HeyGen Video Task1** Http Request *Service*
- 12 **Extract from File** Extract From File *Service*
- 13 **Wait 10 Seconds** Wait *Logic*
- 14 **Check HeyGen Video Status** Http Request *Service*
- 15 **Wait** Wait *Logic*
- 16 **Check If Video Completed** If *Logic*
- 17 **Download Completed Video** Http Request *Service*
- 18 **Upload Video to Google Drive** Google Drive *Service*
- 19 **Download file1** Google Drive *Service*
- 20 **Respond to Webhook** Respond To Webhook *Starts it*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 20, with 1 branch, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Google Drive
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Google Drive account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fhr-pdfs-into-engaging-onboarding-videos-with-heygen)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)

## Workflows like it

Also content, with the same services where possible, closest in size first.

- [**Automate video content posting to multiple social platforms** 20 steps · calls a model · Google Drive, Telegram](https://millionrounds.com/workflow/automate-video-content-posting-to-multiple-social-platforms)
- [**Books into 100+ social media posts with DeepSeek** 20 steps · calls a model · Google Drive, Qdrant](https://millionrounds.com/workflow/books-into-100-social-media-posts-with-deepseek)
- [**Convert audio emails to Japanese transcripts with OpenAI** 20 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/convert-audio-emails-to-japanese-transcripts-with-openai)
- [**Press releases (PDF & Word) into polished articles with Gmail** 20 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/press-releases-pdf-and-word-into-polished-articles-with-gmai)
- [**Repurpose YouTube videos into multi-platform content** 20 steps · Google Drive](https://millionrounds.com/workflow/repurpose-youtube-videos-into-multi-platform-content)
- [**Auto generate & post LinkedIn content for Amazon sellers** 21 steps · calls a model · Airtable, Google Drive](https://millionrounds.com/workflow/auto-generate-and-post-linkedin-content-for-amazon-sellers)