# Handling job application submissions with OpenAI and Airtable: n8n workflow

> Started by someone submitting a form, and works across Airtable. It hands the judgement calls to OpenAI. 15 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/handling-job-application-submissions-with-openai-and-airtabl (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Handling job application submissions with OpenAI and Airtable

Started by someone submitting a form, and works across Airtable. It hands the judgement calls to OpenAI. 15 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fhandling-job-application-submissions-with-openai-and-airtabl)

**15 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Model 5 Service 8

The steps in the order they run, from what starts it.

- 1 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 2 **Structured Output Parser** Output Parser Structured *Model*
- 3 **OpenAI Chat Model2** Lm Chat Open Ai *Model*
- 4 **Step 1 of 2 - Upload CV** Form trigger *Starts it*
- 5 **Step 2 of 2 - Application Form** Form trigger *Starts it*
- 6 **Application Suitability Agent** Chain Llm *Model*
- 7 **Classify Document** Text Classifier *Model*
- 8 **Extract from File** Extract From File *Service*
- 9 **Save to Airtable1** Airtable *Service*
- 10 **Save to Airtable** Airtable *Service*
- 11 **File Upload Retry** Form *Service*
- 12 **Form Success** Form *Service*
- 13 **Upload File to Record** Http Request *Service*
- 14 **Submission Success** Form *Service*
- 15 **Redirect To Step 2 of 2** Form *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 15
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Airtable account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fhandling-job-application-submissions-with-openai-and-airtabl)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Analyze mobile app build-time hotspots with Gradle** 15 steps · calls a model · Airtable, GitHub](https://millionrounds.com/workflow/analyze-mobile-app-build-time-hotspots-with-gradle)
- [**Hacker news job listing scraper and parser with OpenAI** 15 steps · calls a model · Airtable](https://millionrounds.com/workflow/hacker-news-job-listing-scraper-and-parser-with-openai)
- [**Intelligent GitHub star portfolio with OpenAI and Airtable** 15 steps · calls a model · Airtable](https://millionrounds.com/workflow/intelligent-github-star-portfolio-with-openai-and-airtable)
- [**Find jobs with Telegram and Indeed** 15 steps · Airtable, Google Sheets](https://millionrounds.com/workflow/find-jobs-with-telegram-and-indeed)
- [**Auto-generate trending merchandise on Printify with OpenAI** 14 steps · calls a model · Airtable](https://millionrounds.com/workflow/auto-generate-trending-merchandise-on-printify-with-openai)
- [**Automate GPT-4o fine-tuning with Google Sheets and Airtable** 14 steps · calls a model · Airtable, Google Sheets](https://millionrounds.com/workflow/automate-gpt-4o-fine-tuning-with-google-sheets-and-airtable)