# Google Sheets and QuickBooks expenses automation template: n8n workflow

> Started by an event in a connected app, and works across Google Sheets. 15 steps, 1 branch: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/google-sheets-and-quickbooks-expenses-automation-template (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Google Sheets and QuickBooks expenses automation template

Started by an event in a connected app, and works across Google Sheets. 15 steps, 1 branch: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgoogle-sheets-and-quickbooks-expenses-automation-template)

**15 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 4 Service 10

The steps in the order they run, from what starts it.

- 1 **When clicking ‘Execute workflow’** Manual trigger *Starts it*
- 2 **Get New Vendors from Google Sheets** Google Sheets *Service*
- 3 **Set Realm ID for Custom API Call** Set *Logic*
- 4 **Remove Duplicates** Remove Duplicates *Logic*
- 5 **Get Chart of Accounts** Http Request *Service*
- 6 **Get New Expense Transactions** Google Sheets *Service*
- 7 **Create New Vendors in QuickBooks** Quickbooks *Service*
- 8 **Split Out Accounts** Split Out *Logic*
- 9 **Remove Empties** If *Logic*
- 10 **Get Active Vendors in QuickBooks** Quickbooks *Service*
- 11 **Add Accounts to Google Sheet Template** Google Sheets *Service*
- 12 **Add an Expense to QBO** Http Request *Service*
- 13 **Refresh Vendors in Google Sheet Template** Google Sheets *Service*
- 14 **Record Txn ID in Google Sheets** Google Sheets *Service*
- 15 **Record Error Message** Google Sheets *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 15, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgoogle-sheets-and-quickbooks-expenses-automation-template)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Chase unanswered sales quotes with Google Sheets and Gmail** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/chase-unanswered-sales-quotes-with-google-sheets-and-gmail)
- [**Match vendor invoices with POs and Gmail** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/match-vendor-invoices-with-pos-and-gmail)
- [**Track Stripe cancellations and classify churn reasons** 15 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/track-stripe-cancellations-and-classify-churn-reasons)
- [**Automate AI Upwork proposal generation with Apify and Gemini** 15 steps · calls a model · Apify, Gmail](https://millionrounds.com/workflow/automate-ai-upwork-proposal-generation-with-apify-and-gemini)
- [**Detect early payment invoice opportunities with Groq** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/detect-early-payment-invoice-opportunities-with-groq)
- [**Extract invoice data with Gemini and Google Sheets** 15 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/extract-invoice-data-with-gemini-and-google-sheets)