# Gmail inbox organizer: n8n workflow template

> Started by a clock, and works across Gmail. 18 steps, 4 branches, 1 loop or waits: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/gmail-inbox-organizer (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Integrations](https://millionrounds.com/workflows?category=Integrations#library)

# Gmail inbox organizer

Started by a clock, and works across Gmail. 18 steps, 4 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgmail-inbox-organizer)

**18 steps** Medium: a working afternoon

**4** Branches: places the flow splits

**1** Loop or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 9 Service 8

The steps in the order they run, from what starts it.

- 1 **Run inbox scan on schedule** Schedule trigger *Starts it*
- 2 **Get most recent read inbox email** Gmail *Service*
- 3 **Extract message ID** Set *Logic*
- 4 **Fetch all Gmail labels** Gmail *Service*
- 5 **Loop through existing labels** Split In Batches *Logic*
- 6 **Check if sender label exists** Code *Logic*
- 7 **Sender label match found** If *Logic*
- 8 **Final label existence check** If *Logic*
- 9 **Prepare existing label for message** Set *Logic*
- 10 **Create new sender label** Gmail *Service*
- 11 **Confirm label matches sender** If *Logic*
- 12 **Retrieve new label details** Gmail *Service*
- 13 **Apply existing label to email** Gmail *Service*
- 14 **Prepare new label for message** Set *Logic*
- 15 **Remove email from inbox (existing label)** Gmail *Service*
- 16 **Verify user-created label** If *Logic*
- 17 **Apply new label to email** Gmail *Service*
- 18 **Remove email from inbox (new label)** Gmail *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 18, with 4 branches, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgmail-inbox-organizer)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also integrations, with the same services where possible, closest in size first.

- [**Audit email deliverability with Gmail and Outlook** 17 steps · Gmail, Outlook](https://millionrounds.com/workflow/audit-email-deliverability-with-gmail-and-outlook)
- [**Disable unsold Magento 2 products after 1 year with Gmail** 17 steps · Gmail](https://millionrounds.com/workflow/disable-unsold-magento-2-products-after-1-year-with-gmail)
- [**Generate and email daily AI-powered HR changes digest** 19 steps · Gmail](https://millionrounds.com/workflow/generate-and-email-daily-ai-powered-hr-changes-digest)
- [**Personal email assistant with Gmail** 19 steps · Gmail](https://millionrounds.com/workflow/with-gmail)
- [**Score freelance opportunities from RSS with Gmail** 19 steps · Gmail, RSS](https://millionrounds.com/workflow/score-freelance-opportunities-from-rss-with-gmail)
- [**Generate logos and images with Imagen 3.0** 16 steps · Gmail](https://millionrounds.com/workflow/generate-logos-and-images-with-imagen-3-0)