# Manage invoicing, collections and alerts with BeeL and HubSpot: n8n workflow

> Started by another system calling it, and works across Gmail, Google Drive, HubSpot and Slack.

Source: https://millionrounds.com/workflow/gestiona-facturacion-recobros-y-alertas-con-beel-hubspot-y (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Alerts and monitoring](https://millionrounds.com/workflows?category=Alerts+and+monitoring#library)

# Manage invoicing, collections and alerts with BeeL and HubSpot

Started by another system calling it, and works across Gmail, Google Drive, HubSpot and Slack. 29 steps, 3 branches: large, and worth reading before you trust it with anything live.

Large

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgestiona-facturacion-recobros-y-alertas-con-beel-hubspot-y)

**29 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 5 Logic 7 Service 17

The steps in the order they run, from what starts it.

- 1 **Cualquier CRM (Webhook)** Webhook *Starts it*
- 2 **Cada dia a las 9:00** Schedule trigger *Starts it*
- 3 **Dia 1 de cada mes, 7:00** Schedule trigger *Starts it*
- 4 **Eventos BeeL** Beel trigger *Starts it*
- 5 **HubSpot (webhook private app)** Webhook *Starts it*
- 6 **Normalizar datos del CRM** Set *Logic*
- 7 **Facturas vencidas** Beel *Service*
- 8 **Facturas del mes anterior** Beel *Service*
- 9 **Que ha pasado?** Switch *Logic*
- 10 **Filtrar negocios ganados** Code *Logic*
- 11 **Buscar cliente por NIF** Beel *Service*
- 12 **Escalones 3 / 7 / 15 dias** Code *Logic*
- 13 **Descargar PDF** Beel *Service*
- 14 **Preparar filas CSV** Set *Logic*
- 15 **Alerta VeriFactu** Slack *Service*
- 16 **Aviso recurrente pausada** Slack *Service*
- 17 **Traer datos del negocio** Hubspot *Service*
- 18 **Cliente ya existe?** If *Logic*
- 19 **Enviar recordatorio** Beel *Service*
- 20 **Archivar en Drive** Google Drive *Service*
- 21 **Generar CSV** Convert To File *Service*
- 22 **Crear factura (borrador)** Beel *Service*
- 23 **Alta de cliente nuevo** Beel *Service*
- 24 **Ultimo aviso?** If *Logic*
- 25 **Enviar a la gestoria** Gmail *Service*
- 26 **Emitir con VeriFactu** Beel *Service*
- 27 **Alerta impago al equipo** Slack *Service*
- 28 **Enviar al cliente** Beel *Service*
- 29 **Aviso al equipo** Slack *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 29, with 3 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Drive, HubSpot, Slack
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive, HubSpot and Slack accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Take your time. At 29 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 29 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgestiona-facturacion-recobros-y-alertas-con-beel-hubspot-y)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[HubSpot](https://millionrounds.com/workflows?service=HubSpot#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also alerts and monitoring, with the same services where possible, closest in size first.

- [**Send end-of-life software alerts with NocoDB and Slack** 29 steps · NocoDB, Slack](https://millionrounds.com/workflow/send-end-of-life-software-alerts-with-nocodb-and-slack)
- [**Detect procurement fraud and monitor supplier compliance** 29 steps · calls a model · Email, Slack](https://millionrounds.com/workflow/detect-procurement-fraud-and-monitor-supplier-compliance)
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- [**Monitor semiconductor board reliability with OpenAI and Slack** 29 steps · calls a model · Email, Google Sheets](https://millionrounds.com/workflow/monitor-semiconductor-board-reliability-with-openai-and-slac)
- [**X (Twitter) brand sentiment analysis with Gemini and Slack** 29 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/x-twitter-brand-sentiment-analysis-with-gemini-and-slack)