# Generate template descriptions from Google Drive: n8n workflow

> Started by an event in a connected app, and works across Gmail, Google Drive and Google Sheets.

Source: https://millionrounds.com/workflow/generate-template-descriptions-from-google-drive (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Generate template descriptions from Google Drive

Started by an event in a connected app, and works across Gmail, Google Drive and Google Sheets. It puts Azure OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 13 steps, 1 loop or waits: a working afternoon to understand properly.

Medium Calls a model: Azure OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgenerate-template-descriptions-from-google-drive)

**13 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**1** Loop or waits

**3** Services it connects to

## The flow

Starts it 1 Model 4 Logic 3 Service 5

The steps in the order they run, from what starts it.

- 1 **When clicking ‘Execute workflow’** Manual trigger *Starts it*
- 2 **Store AI Context (LangChain Memory)** Memory Buffer Window *Model*
- 3 **Connect to Azure OpenAI GPT Model** Lm Chat Azure Open Ai *Model*
- 4 **Parse AI Response into Structured JSON** Output Parser Structured *Model*
- 5 **Search files and folders** Google Drive *Service*
- 6 **AI Agent** Agent *Model*
- 7 **Loop Over JSONS** Split In Batches *Logic*
- 8 **Format Markdown Description** Code *Logic*
- 9 **Download file** Google Drive *Service*
- 10 **Save To Google Sheets** Google Sheets *Service*
- 11 **Extract from File** Extract From File *Service*
- 12 **Format HTML Email** Code *Logic*
- 13 **Send Email With Description** Gmail *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 13, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Drive, Google Sheets
- **Model:** Azure OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for Azure OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Azure OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgenerate-template-descriptions-from-google-drive)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**24/7 AI assistant with OpenAI and Google Sheets** 13 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/24-7-ai-assistant-with-openai-and-google-sheets)
- [**AI agent that updates its own rules to modify behavior** 13 steps · calls a model · Google Sheets, Postgres](https://millionrounds.com/workflow/ai-agent-that-updates-its-own-rules-to-modify-behavior)
- [**AI job relevancy scorer: Search LinkedIn Jobs with OpenAI** 13 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/ai-job-relevancy-scorer-search-linkedin-jobs-with-openai)
- [**AI-driven SMS & email assistant with Google Sheets** 13 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-driven-sms-and-email-assistant-with-google-sheets)
- [**Add Project Tasks to Google Sheets with OpenAI** 13 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/add-project-tasks-to-google-sheets-with-openai)
- [**Analyze procurement savings opportunities with Google Sheets** 13 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/analyze-procurement-savings-opportunities-with-google-sheets)