# Generate SharePoint Word documents from Outlook emails: n8n workflow

> Started by an event in a connected app, and works across Outlook. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/generate-sharepoint-word-documents-from-outlook-emails (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Documents and files](https://millionrounds.com/workflows?category=Documents+and+files#library)

# Generate SharePoint Word documents from Outlook emails

Started by an event in a connected app, and works across Outlook. It hands the judgement calls to OpenAI. 20 steps, 2 branches: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgenerate-sharepoint-word-documents-from-outlook-emails)

**20 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 2 Logic 11 Service 6

The steps in the order they run, from what starts it.

- 1 **When New Email Received** Microsoft Outlook trigger *Starts it*
- 2 **Set Deployment Configuration** Set *Logic*
- 3 **Validate Sender & Extract Request** Code *Logic*
- 4 **If Sender Authorized** If *Logic*
- 5 **Fetch Template Catalog** Http Request *Service*
- 6 **Ignore Unauthorized Request** No Op *Logic*
- 7 **Build Template Catalog for AI** Code *Logic*
- 8 **AI Match Template & Extract Data** Open Ai *Model*
- 9 **Parse Template Match Decision** Code *Logic*
- 10 **If Template Successfully Matched** If *Logic*
- 11 **Download Template Document** Http Request *Service*
- 12 **Prepare No-Match Reply** Set *Logic*
- 13 **Generate Markdown from Template** Open Ai *Model*
- 14 **Send No-Match Email** Microsoft Outlook *Service*
- 15 **Parse AI Markdown Output** Code *Logic*
- 16 **Convert Markdown to DOCX** Http Request *Service*
- 17 **Upload Document to Graph** Http Request *Service*
- 18 **Attach Document Link** Code *Logic*
- 19 **Prepare Email Reply Content** Set *Logic*
- 20 **Reply with Document Attached** Microsoft Outlook *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 20, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Outlook
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Outlook account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgenerate-sharepoint-word-documents-from-outlook-emails)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Outlook](https://millionrounds.com/workflows?service=Outlook#library)

## Workflows like it

Also documents and files, with the same services where possible, closest in size first.

- [**Process signed DocuSign contracts with Supabase and Claude** 23 steps · Gmail, Outlook](https://millionrounds.com/workflow/process-signed-docusign-contracts-with-supabase-and-claude)
- [**Archive Outlook email attachments to OneDrive with SharePoint** 16 steps · Outlook](https://millionrounds.com/workflow/archive-outlook-email-attachments-to-onedrive-with-sharepoin)
- [**Generate course certificates from Google Sheets** 13 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/generate-course-certificates-from-google-sheets)
- [**Automatic Microsoft Outlook attachment storage to OneDrive** 10 steps · Excel, Outlook](https://millionrounds.com/workflow/automatic-microsoft-outlook-attachment-storage-to-onedrive)
- [**Save & organize Outlook email attachments in OneDrive folders** 7 steps · Outlook](https://millionrounds.com/workflow/save-and-organize-outlook-email-attachments-in-onedrive-fold)
- [**Send file to kindle with Telegram Bot and Outlook** 6 steps · Outlook, Telegram](https://millionrounds.com/workflow/send-file-to-kindle-with-telegram-bot-and-outlook)