# Generate HR offer letters and contracts with OpenAI: n8n workflow

> Started by someone submitting a form, and works across Google Docs. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/generate-hr-offer-letters-and-contracts-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Documents and files](https://millionrounds.com/workflows?category=Documents+and+files#library)

# Generate HR offer letters and contracts with OpenAI

Started by someone submitting a form, and works across Google Docs. It hands the judgement calls to OpenAI. 10 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgenerate-hr-offer-letters-and-contracts-with-openai)

**10 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 2 Logic 5 Service 2

The steps in the order they run, from what starts it.

- 1 **OpenAI GPT-4.1 Mini Model** Lm Chat Open Ai *Model*
- 2 **Receive Candidate Details via Form** Form trigger *Starts it*
- 3 **Fill Template with AI** Agent *Model*
- 4 **Split Documents and Calculate Dates** Code *Logic*
- 5 **Save Document to Google Docs** Google Docs *Service*
- 6 **Extract Text from Aadhar and Resume** Extract From File *Service*
- 7 **Merge Extracted Document Texts** Aggregate *Logic*
- 8 **Check Document Type Selection** If *Logic*
- 9 **Load Offer Letter Template** Set *Logic*
- 10 **Load Contract Template** Set *Logic*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 10, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Google Docs
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Docs account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgenerate-hr-offer-letters-and-contracts-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Docs](https://millionrounds.com/workflows?service=Google+Docs#library)

## Workflows like it

Also documents and files, with the same services where possible, closest in size first.

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- [**Telegram Whisper AI transcriber to Google Docs** 10 steps · Google Docs, Telegram](https://millionrounds.com/workflow/telegram-whisper-ai-transcriber-to-google-docs)
- [**Generate weekly document digests from Google Docs with OpenAI** 9 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/generate-weekly-document-digests-from-google-docs-with-opena)
- [**Translate judicial affidavit** 9 steps · calls a model · Google Docs](https://millionrounds.com/workflow/translate-judicial-affidavit)
- [**YouTube transcription & translation to Google Docs with Gemini** 8 steps · calls a model · Google Docs](https://millionrounds.com/workflow/youtube-transcription-and-translation-to-google-docs-with-ge)
- [**Generate PDF from Google Docs with Google Drive** 12 steps · Google Docs, Google Drive](https://millionrounds.com/workflow/generate-pdf-from-google-docs-with-google-drive)