# Generate AI voice receptionists for local businesses: n8n workflow

> Started by someone submitting a form, and works across Apify and Google Sheets. It hands the judgement calls to OpenRouter.

Source: https://millionrounds.com/workflow/generate-ai-voice-receptionists-for-local-businesses (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Generate AI voice receptionists for local businesses

Started by someone submitting a form, and works across Apify and Google Sheets. It hands the judgement calls to OpenRouter. 15 steps, 1 loop or waits: a working afternoon to understand properly.

Medium Calls a model: OpenRouter

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgenerate-ai-voice-receptionists-for-local-businesses)

**15 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**1** Loop or waits

**2** Services it connects to

## The flow

Starts it 1 Model 3 Logic 5 Service 6

The steps in the order they run, from what starts it.

- 1 **Form Trigger - Business Location Input** Form trigger *Starts it*
- 2 **Grok-4-fast** Lm Chat Open Router *Model*
- 3 **Build Apify Request** Code *Logic*
- 4 **Extract Website Text / Clean** Information Extractor *Model*
- 5 **Scrape Local Businesses** Apify *Service*
- 6 **Format Business Data** Set *Logic*
- 7 **Process Businesses** Split In Batches *Logic*
- 8 **Sync to Google Sheet** Google Sheets *Service*
- 9 **Limit to 1st result for preview** Limit *Logic*
- 10 **Fetch Website** Http Request *Service*
- 11 **Generate Agent Messages** Anthropic *Model*
- 12 **Display Results Page** Form *Service*
- 13 **Parse Agent Responses** Code *Logic*
- 14 **Create Vapi Assistant** Http Request *Service*
- 15 **Log Agent to Sheet** Google Sheets *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 15, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Apify, Google Sheets
- **Model:** OpenRouter

## Questions

What does it need to run?

An n8n account, plus your own Apify and Google Sheets accounts, and a key for OpenRouter. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenRouter. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgenerate-ai-voice-receptionists-for-local-businesses)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Apify](https://millionrounds.com/workflows?service=Apify#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Amazon affiliate marketing automation with OpenRouter** 15 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/amazon-affiliate-marketing-automation-with-openrouter)
- [**Analyze YouTube comments with OpenAI and Google Sheets** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/analyze-youtube-comments-with-openai-and-google-sheets)
- [**Audit landing page conversion with OpenAI and Gmail** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/audit-landing-page-conversion-with-openai-and-gmail)
- [**Automate employee onboarding** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-employee-onboarding)
- [**Automatic Gmail unsubscribe detection with Google Sheets** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automatic-gmail-unsubscribe-detection-with-google-sheets)
- [**Build and query a Google Docs wiki with Google Sheets** 15 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/build-and-query-a-google-docs-wiki-with-google-sheets)