# Gate film and TV music cue rights clearance with Gmail: n8n workflow

> Started by an arriving email, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/gate-film-and-tv-music-cue-rights-clearance-with-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Gate film and TV music cue rights clearance with Gmail

Started by an arriving email, and works across Gmail, Google Drive and Google Sheets. It hands the judgement calls to OpenAI. 22 steps, 1 branch, 1 loop or waits: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgate-film-and-tv-music-cue-rights-clearance-with-gmail)

**22 steps** Large: read it before trusting it with anything live

**1** Branch: places the flow splits

**1** Loop or waits

**3** Services it connects to

## The flow

Starts it 1 Model 4 Logic 10 Service 7

The steps in the order they run, from what starts it.

- 1 **Watch Incoming Cue Sheets** Gmail trigger *Starts it*
- 2 **Power Cue Sheet Extractor** Lm Chat Open Ai *Model*
- 3 **Power Clearance Packet Drafter** Lm Chat Open Ai *Model*
- 4 **Normalize Production and Cue Text** Code *Logic*
- 5 **Extract Music Cue Rights** Information Extractor *Model*
- 6 **Draft Rights Clearance Packet** Chain Llm *Model*
- 7 **Validate Extracted Cues** Code *Logic*
- 8 **Build Supervisor Review Packet** Code *Logic*
- 9 **Fetch PRO Work Registrations** Http Request *Service*
- 10 **Fetch Master Ownership Claims** Http Request *Service*
- 11 **Send Packet for Music Supervisor Approval** Gmail *Service*
- 12 **Merge Rights Evidence** Merge *Logic*
- 13 **Wait for Supervisor Approval** Wait *Logic*
- 14 **Calculate Clearance Gaps** Code *Logic*
- 15 **Validate Supervisor Response** Code *Logic*
- 16 **Route Clearance Approval** If *Logic*
- 17 **Commit Approved Cue Clearance** Http Request *Service*
- 18 **Return Packet for Rights Follow-Up** Gmail *Service*
- 19 **Keep Committed Clearance** Code *Logic*
- 20 **Keep Follow-up Clearance** Code *Logic*
- 21 **Archive Clearance Evidence** Google Drive *Service*
- 22 **Append Cue Clearance Ledger** Google Sheets *Service*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 22, with 1 branch, 1 loop or waits
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Drive, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Drive and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 22 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 22 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fgate-film-and-tv-music-cue-rights-clearance-with-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

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Also data collection, with the same services where possible, closest in size first.

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