# Flag duplicate and risky AP invoices with Gmail and OpenAI: n8n workflow

> Started by an arriving email, and works across Gmail, Slack and Supabase. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/flag-duplicate-and-risky-ap-invoices-with-gmail-and-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Flag duplicate and risky AP invoices with Gmail and OpenAI

Started by an arriving email, and works across Gmail, Slack and Supabase. It hands the judgement calls to OpenAI. 15 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fflag-duplicate-and-risky-ap-invoices-with-gmail-and-openai)

**15 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 1 Model 6 Logic 3 Service 5

The steps in the order they run, from what starts it.

- 1 **Gmail, Invoice Inbox** Gmail trigger *Starts it*
- 2 **OpenAI, Extract** Lm Chat Open Ai *Model*
- 3 **Invoice Data Schema** Output Parser Structured *Model*
- 4 **OpenAI, Risk** Lm Chat Open Ai *Model*
- 5 **Fraud Risk Schema** Output Parser Structured *Model*
- 6 **Extract Invoice Data** Agent *Model*
- 7 **Assess Fraud Risk** Agent *Model*
- 8 **Check Duplicates** Supabase *Service*
- 9 **High Risk?** If *Logic*
- 10 **Count Duplicates** Code *Logic*
- 11 **Alert Slack** Slack *Service*
- 12 **Log Invoice to Supabase** Supabase *Service*
- 13 **Check Vendor History** Supabase *Service*
- 14 **Send Hold Notice** Gmail *Service*
- 15 **Merge All Context** Code *Logic*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 15, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Slack, Supabase
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Slack and Supabase accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 15 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 15 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fflag-duplicate-and-risky-ap-invoices-with-gmail-and-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)[Supabase](https://millionrounds.com/workflows?service=Supabase#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Automate AI Upwork proposal generation with Apify and Gemini** 15 steps · calls a model · Apify, Gmail](https://millionrounds.com/workflow/automate-ai-upwork-proposal-generation-with-apify-and-gemini)
- [**Automate corporate tax filing for SMEs with OpenAI and Gmail** 15 steps · calls a model · Gmail](https://millionrounds.com/workflow/automate-corporate-tax-filing-for-smes-with-openai-and-gmail)
- [**Detect early payment invoice opportunities with Groq** 15 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/detect-early-payment-invoice-opportunities-with-groq)
- [**Generate client proposals with OpenAI and Google Sheets** 15 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/generate-client-proposals-with-openai-and-google-sheets)
- [**Generate proposals with OpenAI and Google Docs** 15 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/generate-proposals-with-openai-and-google-docs)
- [**Process Google Drive Invoices to Xero with Slack Alerts** 15 steps · calls a model · Google Drive, Slack](https://millionrounds.com/workflow/process-google-drive-invoices-to-xero-with-slack-alerts)