# Extracts and organizes academic publications with OpenAI: n8n workflow

> Started by someone submitting a form, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/extracts-and-organizes-academic-publications-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Extracts and organizes academic publications with OpenAI

Started by someone submitting a form, and works across Gmail and Google Sheets. It hands the judgement calls to OpenAI. 23 steps, 1 branch: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextracts-and-organizes-academic-publications-with-openai)

**23 steps** Large: read it before trusting it with anything live

**1** Branch: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 9 Service 11

The steps in the order they run, from what starts it.

- 1 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 2 **On form submission** Form trigger *Starts it*
- 3 **Generate Summary Report** Information Extractor *Model*
- 4 **Fetch website content** Http Request *Service*
- 5 **Format as CSV Export** Convert To File *Service*
- 6 **Save All to Master Sheet** Google Sheets *Service*
- 7 **Extract all publications from the page** Html *Logic*
- 8 **Send Notification Email** Gmail *Service*
- 9 **Calculate Publication Statistics (Count)** Summarize *Service*
- 10 **Separate Each Publication** Split Out *Logic*
- 11 **Switch** Switch *Logic*
- 12 **Sort by Year (Journal)** Sort *Logic*
- 13 **Sort by Year (Conference)** Sort *Logic*
- 14 **Sort by Year (Book)** Sort *Logic*
- 15 **Sort by Year (Magazine)** Sort *Logic*
- 16 **Sort by Year (Patent)** Sort *Logic*
- 17 **Sort by Year (Other)** Sort *Logic*
- 18 **Append to Journal Sheet** Google Sheets *Service*
- 19 **Append to Conference Sheet** Google Sheets *Service*
- 20 **Append to Book Sheet** Google Sheets *Service*
- 21 **Append to Magazine Sheet** Google Sheets *Service*
- 22 **Append to Patent Sheet** Google Sheets *Service*
- 23 **Append to Other Sheet** Google Sheets *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 23, with 1 branch
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Sheets accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 23 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 23 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextracts-and-organizes-academic-publications-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

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- [**Manage client onboarding and project handoff** 23 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/manage-client-onboarding-and-project-handoff)
- [**Track customer email commitments with Gmail and OpenRouter** 23 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/track-customer-email-commitments-with-gmail-and-openrouter)