# Extract structured candidate data from resumes with OpenAI: n8n workflow

> Started by someone opening a chat with it, and works across Google Sheets. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/extract-structured-candidate-data-from-resumes-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Hiring](https://millionrounds.com/workflows?category=Hiring#library)

# Extract structured candidate data from resumes with OpenAI

Started by someone opening a chat with it, and works across Google Sheets. It hands the judgement calls to OpenAI. 20 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-structured-candidate-data-from-resumes-with-openai)

**20 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Model 3 Logic 7 Service 9

The steps in the order they run, from what starts it.

- 1 **When chat message received** Chat trigger *Starts it*
- 2 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 3 **Structured Output Parser** Output Parser Structured *Model*
- 4 **Switch** Switch *Logic*
- 5 **AI Agent1** Agent *Model*
- 6 **Extract from CSV** Extract From File *Service*
- 7 **Extract from HTML** Extract From File *Service*
- 8 **Extract from ODS** Extract From File *Service*
- 9 **Extract from PDF** Extract From File *Service*
- 10 **Extract from RTF** Extract From File *Service*
- 11 **Extract from TXT** Extract From File *Service*
- 12 **Extract from XML** Extract From File *Service*
- 13 **Extract from XLS** Extract From File *Service*
- 14 **Edit Fields2** Set *Logic*
- 15 **Validate Output** Set *Logic*
- 16 **Aggregate** Aggregate *Logic*
- 17 **Edit Fields** Set *Logic*
- 18 **Google Sheets** Google Sheets *Service*
- 19 **Edit Fields1** Set *Logic*
- 20 **Edit Fields3** Set *Logic*

## How it's built

- **Starts on:** Someone opening a chat with it
- **Steps:** 20, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Google Sheets
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Google Sheets account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone opening a chat with it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 20 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 20 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-structured-candidate-data-from-resumes-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)

## Workflows like it

Also hiring, with the same services where possible, closest in size first.

- [**AI resume analysis & candidate evaluation with Slack** 20 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/ai-resume-analysis-and-candidate-evaluation-with-slack)
- [**Analyze your resume against LinkedIn jobs with OpenAI** 20 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/analyze-your-resume-against-linkedin-jobs-with-openai)
- [**Automate Candidate Screening with LlamaIndex** 20 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/automate-candidate-screening-with-llamaindex)
- [**Screen LinkedIn jobs and generate tailored resume and cover PDFs** 20 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/screen-linkedin-jobs-and-generate-tailored-resume-and-cover-)
- [**Tailor resumes to RemoteOK jobs with OpenAI** 20 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/tailor-resumes-to-remoteok-jobs-with-openai)
- [**Hiring automation for google sheet with Google Sheets** 20 steps · Email, Google Sheets](https://millionrounds.com/workflow/hiring-automation-for-google-sheet-with-google-sheets)