# Extract passport data with OpenAI OCR: n8n workflow template

> Started by someone submitting a form, and works across Gmail. 13 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/extract-passport-data-with-openai-ocr (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Documents and files](https://millionrounds.com/workflows?category=Documents+and+files#library)

# Extract passport data with OpenAI OCR

Started by someone submitting a form, and works across Gmail. 13 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-passport-data-with-openai-ocr)

**13 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**1** Loop or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 8 Service 4

The steps in the order they run, from what starts it.

- 1 **On form submission** Form trigger *Starts it*
- 2 **Prepare form** Code *Logic*
- 3 **Loop Over images** Split In Batches *Logic*
- 4 **Grab image** Code *Logic*
- 5 **If is image** If *Logic*
- 6 **Form** Form *Service*
- 7 **Send a message** Gmail *Service*
- 8 **Resize Image** Edit Image *Service*
- 9 **Update imageBase64** Code *Logic*
- 10 **OCR - openAI** Http Request *Service*
- 11 **Data standardization** Code *Logic*
- 12 **If has result** If *Logic*
- 13 **Prepare QR url** Code *Logic*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 13, with 2 branches, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Gmail account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-passport-data-with-openai-ocr)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also documents and files, with the same services where possible, closest in size first.

- [**Generate verified gym trial passes with PDF** 13 steps · Gmail, Google Sheets](https://millionrounds.com/workflow/generate-verified-gym-trial-passes-with-pdf)
- [**Organize email attachments into Google Drive folders by company** 13 steps · Gmail, Google Drive](https://millionrounds.com/workflow/organize-email-attachments-into-google-drive-folders-by-comp)
- [**Generate RFP response documents with OpenAI Assistants** 13 steps · calls a model · Gmail, Google Docs](https://millionrounds.com/workflow/generate-rfp-response-documents-with-openai-assistants)
- [**Scan incoming Gmail attachments for threats with VirusTotal** 13 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/scan-incoming-gmail-attachments-for-threats-with-virustotal)
- [**Verify document authenticity with Claude** 13 steps · calls a model · Gmail](https://millionrounds.com/workflow/verify-document-authenticity-with-claude)
- [**Audit Google Drive file permissions for access control management** 14 steps · Gmail, Google Drive](https://millionrounds.com/workflow/audit-google-drive-file-permissions-for-access-control-manag)