# Extract meeting tasks from transcripts with OpenAI: n8n workflow

> Started by someone submitting a form. It calls services over plain HTTP rather than through connectors. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/extract-meeting-tasks-from-transcripts-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Extract meeting tasks from transcripts with OpenAI

Started by someone submitting a form. It calls services over plain HTTP rather than through connectors. It hands the judgement calls to OpenAI. 12 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-meeting-tasks-from-transcripts-with-openai)

**12 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**0** Services by connector: it calls them over plain HTTP

## The flow

Starts it 1 Model 6 Service 5

The steps in the order they run, from what starts it.

- 1 **Structured Output Parser** Output Parser Structured *Model*
- 2 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 3 **Receive Transcript file** Form trigger *Starts it*
- 4 **Structured Output Parser1** Output Parser Structured *Model*
- 5 **OpenAI Chat Model1** Lm Chat Open Ai *Model*
- 6 **Create a card in Trello** Trello Tool *Service*
- 7 **Get many lists in Trello** Trello Tool *Service*
- 8 **Get all cards in a list in Trello** Trello Tool *Service*
- 9 **AI Agent** Agent *Model*
- 10 **Get Transcription** Extract From File *Service*
- 11 **Trello Agent** Agent Tool *Model*
- 12 **Respond to Form** Form *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 12
- **Size:** Medium: a working afternoon
- **Connects to:** Nothing by connector; it calls services over plain HTTP
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 12 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 12 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-meeting-tasks-from-transcripts-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI meeting summary & action item tracker with Notion and Slack** 12 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/ai-meeting-summary-and-action-item-tracker-with-notion-and-s)
- [**AI personal assistant with OpenAI** 12 steps · calls a model · Telegram](https://millionrounds.com/workflow/ai-personal-assistant-with-openai)
- [**AI-powered salon appointment booking system with WhatsApp** 12 steps · calls a model · Google Sheets, Twilio](https://millionrounds.com/workflow/ai-powered-salon-appointment-booking-system-with-whatsapp)
- [**Answer Telegram booking requests with Gemini** 12 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/answer-telegram-booking-requests-with-gemini)
- [**Auto-send FireFlies meeting summaries with Gemini** 12 steps · calls a model · Gmail](https://millionrounds.com/workflow/auto-send-fireflies-meeting-summaries-with-gemini)
- [**Automate AI phone booking & CRM updates with GHL** 12 steps · calls a model · Email](https://millionrounds.com/workflow/automate-ai-phone-booking-and-crm-updates-with-ghl)