# Extract meeting decisions and tasks with Outlook and OpenAI: n8n workflow

> Started by an event in a connected app, and works across Outlook. It hands the judgement calls to OpenAI. 10 steps: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/extract-meeting-decisions-and-tasks-with-outlook-and-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Extract meeting decisions and tasks with Outlook and OpenAI

Started by an event in a connected app, and works across Outlook. It hands the judgement calls to OpenAI. 10 steps: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-meeting-decisions-and-tasks-with-outlook-and-openai)

**10 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**0** Loops or waits

**1** Service it connects to

## The flow

Starts it 2 Model 1 Logic 4 Service 3

The steps in the order they run, from what starts it.

- 1 **Outlook Trigger** Microsoft Outlook trigger *Starts it*
- 2 **Error Trigger** Error trigger *Starts it*
- 3 **Deduplicate Threads** Code *Logic*
- 4 **Send Error Email** Microsoft Outlook *Service*
- 5 **Strip HTML Bloat** Html *Logic*
- 6 **Extract Insights via AI** Open Ai *Model*
- 7 **Parse & Route Arrays** Code *Logic*
- 8 **Log to SharePoint List** Microsoft Share Point *Service*
- 9 **Normalize Due Date** Code *Logic*
- 10 **Create To Do Tasks** Microsoft To Do *Service*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 10
- **Size:** Medium: a working afternoon
- **Connects to:** Outlook
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, plus your own Outlook account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 10 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 10 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-meeting-decisions-and-tasks-with-outlook-and-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Outlook](https://millionrounds.com/workflows?service=Outlook#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Beginner Outlook calendar summary with OpenAI** 8 steps · calls a model · Outlook](https://millionrounds.com/workflow/beginner-outlook-calendar-summary-with-openai)
- [**Automate meeting documentation with SharePoint and Word** 8 steps · Excel, Outlook](https://millionrounds.com/workflow/automate-meeting-documentation-with-sharepoint-and-word)
- [**Sync Google Calendar events to Outlook** 7 steps · Outlook](https://millionrounds.com/workflow/sync-google-calendar-events-to-outlook)
- [**Send personalized follow-up emails for Calendly bookings** 6 steps · calls a model · Outlook](https://millionrounds.com/workflow/send-personalized-follow-up-emails-for-calendly-bookings)
- [**Automated daily Outlook calendar meeting digest** 6 steps · Email, Outlook](https://millionrounds.com/workflow/automated-daily-outlook-calendar-meeting-digest)
- [**Outlook Inbox Manager with Gemini and OpenAI** 15 steps · calls a model · Google Calendar, Outlook](https://millionrounds.com/workflow/outlook-inbox-manager-with-gemini-and-openai)