# Extract meeting action items and decisions with OpenAI: n8n workflow

> Started by another system calling it. It calls services over plain HTTP rather than through connectors. It hands the judgement calls to OpenAI.

Source: https://millionrounds.com/workflow/extract-meeting-action-items-and-decisions-with-openai (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Extract meeting action items and decisions with OpenAI

Started by another system calling it. It calls services over plain HTTP rather than through connectors. It hands the judgement calls to OpenAI. 18 steps, 1 loop or waits: a working afternoon to understand properly.

Medium Calls a model: OpenAI

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-meeting-action-items-and-decisions-with-openai)

**18 steps** Medium: a working afternoon

**0** Branches: places the flow splits

**1** Loop or waits

**0** Services by connector: it calls them over plain HTTP

## The flow

Starts it 3 Model 2 Logic 9 Service 4

The steps in the order they run, from what starts it.

- 1 **Webhook - New Meeting Upload** Webhook *Starts it*
- 2 **Poll Scheduled Meetings** Schedule trigger *Starts it*
- 3 **OpenAI Chat Model** Lm Chat Open Ai *Model*
- 4 **Normalise Meeting Context** Set *Logic*
- 5 **AI - Extract Meeting Intelligence** Agent *Model*
- 6 **Python - Validate & Route** Code *Logic*
- 7 **JS - Parse & Structure Output** Code *Logic*
- 8 **Filter Valid Meetings** Filter *Logic*
- 9 **Wait - Review Buffer** Wait *Logic*
- 10 **Route - Audio or Text** Filter *Logic*
- 11 **JS - Split Action Items** Code *Logic*
- 12 **Google Sheets - Log Meeting** Http Request *Service*
- 13 **Send Summary Notification** Http Request *Service*
- 14 **Whisper - Transcribe Audio** Http Request *Service*
- 15 **Filter Has Action Items** Filter *Logic*
- 16 **Respond to Webhook** Respond To Webhook *Starts it*
- 17 **Merge Transcript into Context** Set *Logic*
- 18 **Asana - Create Task** Http Request *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 18, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Nothing by connector; it calls services over plain HTTP
- **Model:** OpenAI

## Questions

What does it need to run?

An n8n account, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

Yes. It calls OpenAI. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-meeting-action-items-and-decisions-with-openai)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**AI Appointment Booking Agent: Natural Language** 18 steps · calls a model](https://millionrounds.com/workflow/ai-appointment-booking-agent-natural-language)
- [**Auto-generate sales meeting briefs with OpenAI and LinkedIn** 18 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/auto-generate-sales-meeting-briefs-with-openai-and-linkedin)
- [**Automate post-meeting tasks with Fireflies and OpenAI** 18 steps · calls a model · Gmail, Telegram](https://millionrounds.com/workflow/automate-post-meeting-tasks-with-fireflies-and-openai)
- [**Automated Pre-Meeting Briefs & Reminders with Gemini and Gmail** 18 steps · calls a model · Gmail, Google Calendar](https://millionrounds.com/workflow/automated-pre-meeting-briefs-and-reminders-with-gemini-and-g)
- [**Create and schedule LinkedIn posts from Google Sheets** 18 steps · calls a model · Google Sheets](https://millionrounds.com/workflow/create-and-schedule-linkedin-posts-from-google-sheets)
- [**Handle real estate SMS inquiries with Twilio and Google Sheets** 18 steps · calls a model · Google Calendar, Google Sheets](https://millionrounds.com/workflow/handle-real-estate-sms-inquiries-with-twilio-and-google-shee)