# Extract Data from Invoices with OCR and Gemini: n8n workflow

> Started by an event in a connected app, and works across Airtable and Telegram. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/extract-data-from-invoices-with-ocr-and-gemini (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Extract Data from Invoices with OCR and Gemini

Started by an event in a connected app, and works across Airtable and Telegram. It hands the judgement calls to Gemini. 11 steps, 2 branches: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-data-from-invoices-with-ocr-and-gemini)

**11 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Logic 3 Service 5

The steps in the order they run, from what starts it.

- 1 **Local File Trigger** Local File trigger *Starts it*
- 2 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 3 **Save to Airtable** Airtable Tool *Service*
- 4 **Read File** Read Write File *Service*
- 5 **Extract Invoice Data (Gemini)** Agent *Model*
- 6 **Check File Type** If *Logic*
- 7 **Telegram** Telegram *Service*
- 8 **PDF Page Extract** Pdf Page Extract *Service*
- 9 **Tesseract** Tesseract Node *Service*
- 10 **Switch** Switch *Logic*
- 11 **Aggregate** Aggregate *Logic*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 11, with 2 branches
- **Size:** Medium: a working afternoon
- **Connects to:** Airtable, Telegram
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Airtable and Telegram accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 11 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 11 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-data-from-invoices-with-ocr-and-gemini)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**AI-powered invoice analysis & anomaly detection with OpenAI** 11 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/ai-powered-invoice-analysis-and-anomaly-detection-with-opena)
- [**AI-powered invoice extractor with Telegram** 11 steps · calls a model · Airtable, Telegram](https://millionrounds.com/workflow/ai-powered-invoice-extractor-with-telegram)
- [**Automate invoice data extraction from Google Drive to Airtable** 11 steps · calls a model · Airtable, Google Drive](https://millionrounds.com/workflow/automate-invoice-data-extraction-from-google-drive-to-airtab)
- [**Log receipts from Telegram to Google Sheets and query spending** 11 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/log-receipts-from-telegram-to-google-sheets-and-query-spendi)
- [**Track expenses from Telegram to Google Sheets with OpenAI** 11 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/track-expenses-from-telegram-to-google-sheets-with-openai)
- [**Automatic invoice generation and email with Airtable** 11 steps · Airtable, Email](https://millionrounds.com/workflow/automatic-invoice-generation-and-email-with-airtable)