# Extract and track receipt data with VLM Run and Google Drive: n8n workflow

> Started by another system calling it, and works across Airtable and Google Drive. 6 steps: small enough to read in one sitting and change without fear.

Source: https://millionrounds.com/workflow/extract-and-track-receipt-data-with-vlm-run-and-google-drive (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Extract and track receipt data with VLM Run and Google Drive

Started by another system calling it, and works across Airtable and Google Drive. 6 steps: small enough to read in one sitting and change without fear.

Small

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-and-track-receipt-data-with-vlm-run-and-google-drive)

**6 steps** Small: readable in one sitting

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 2 Logic 1 Service 3

The steps in the order they run, from what starts it.

- 1 **Monitor Receipt Uploads** Google Drive trigger *Starts it*
- 2 **Receive Data** Webhook *Starts it*
- 3 **Download Receipt File** Google Drive *Service*
- 4 **Format Receipt Data** Set *Logic*
- 5 **VLM Run Receipt Parser** Vlm Run *Service*
- 6 **Create a record** Airtable *Service*

## How it's built

- **Starts on:** Another system calling it
- **Steps:** 6
- **Size:** Small: readable in one sitting
- **Connects to:** Airtable, Google Drive
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Airtable and Google Drive accounts. You connect your own accounts after importing it; none are included.

What starts it?

It starts on another system calling it.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Not long. At 6 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 6 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fextract-and-track-receipt-data-with-vlm-run-and-google-drive)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Automate quote request processing with Tally and Airtable** 6 steps · Airtable, Gmail](https://millionrounds.com/workflow/automate-quote-request-processing-with-tally-and-airtable)
- [**Automated Receipt Archiving, Forwarding & Team Notification** 6 steps · Gmail, Google Drive](https://millionrounds.com/workflow/automated-receipt-archiving-forwarding-and-team-notification)
- [**Automatic Gmail invoice PDF upload to Google Drive** 6 steps · Gmail, Google Drive](https://millionrounds.com/workflow/automatic-gmail-invoice-pdf-upload-to-google-drive)
- [**Catch failed invoice extractions with Slack and Google Drive** 6 steps · Gmail, Google Drive](https://millionrounds.com/workflow/catch-failed-invoice-extractions-with-slack-and-google-drive)
- [**Stripe customer duplicate detection & management with Airtable** 6 steps · Airtable, Slack](https://millionrounds.com/workflow/stripe-customer-duplicate-detection-and-management-with-airt)
- [**Automate expense tracking from Gmail to Airtable with OpenAI** 6 steps · calls a model · Airtable, Gmail](https://millionrounds.com/workflow/automate-expense-tracking-from-gmail-to-airtable-with-openai)