# Export PDF invoices from SmartBill to Google Drive: n8n workflow

> Started by an event in a connected app, and works across Google Drive. 13 steps, 1 branch, 2 loops or waits: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/export-pdf-invoices-from-smartbill-to-google-drive (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Money admin](https://millionrounds.com/workflows?category=Money+admin#library)

# Export PDF invoices from SmartBill to Google Drive

Started by an event in a connected app, and works across Google Drive. 13 steps, 1 branch, 2 loops or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fexport-pdf-invoices-from-smartbill-to-google-drive)

**13 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**2** Loops or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 8 Service 4

The steps in the order they run, from what starts it.

- 1 **When clicking "Execute Workflow"** Manual trigger *Starts it*
- 2 **SetData** Set *Logic*
- 3 **Set Default Folder Name** Code *Logic*
- 4 **Search Drive Folder** Google Drive *Service*
- 5 **If exists** If *Logic*
- 6 **Set Folder ID** Set *Logic*
- 7 **Create Drive Folder** Google Drive *Service*
- 8 **Set the loop** Code *Logic*
- 9 **Loop Over Items** Split In Batches *Logic*
- 10 **Smartbill get invoice pdf** Http Request *Service*
- 11 **Set mime** Code *Logic*
- 12 **Upload file to Google Drive** Google Drive *Service*
- 13 **Wait a sec** Wait *Logic*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 13, with 1 branch, 2 loops or waits
- **Size:** Medium: a working afternoon
- **Connects to:** Google Drive
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own Google Drive account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 13 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 13 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fexport-pdf-invoices-from-smartbill-to-google-drive)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)

## Workflows like it

Also money admin, with the same services where possible, closest in size first.

- [**Classify invoices and route them to Google Drive with Slack** 13 steps · Google Drive, Slack](https://millionrounds.com/workflow/classify-invoices-and-route-them-to-google-drive-with-slack)
- [**Extract invoice data from Gmail PDFs to JSON, Google Sheets** 13 steps · Airtable, Gmail](https://millionrounds.com/workflow/extract-invoice-data-from-gmail-pdfs-to-json-google-sheets)
- [**Extract invoice data from Telegram to Gmail and Google Drive** 13 steps · Gmail, Google Drive](https://millionrounds.com/workflow/extract-invoice-data-from-telegram-to-gmail-and-google-drive)
- [**Sync OVH invoices to Google Sheets and save PDFs to Google Drive** 13 steps · Google Drive, Google Sheets](https://millionrounds.com/workflow/sync-ovh-invoices-to-google-sheets-and-save-pdfs-to-google-d)
- [**Compare proposals and analyze gaps for Salesforce CRM** 13 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/compare-proposals-and-analyze-gaps-for-salesforce-crm)
- [**Extract invoice fields from Google Drive to Sheets with Ollama** 13 steps · calls a model · Google Drive, Google Sheets](https://millionrounds.com/workflow/extract-invoice-fields-from-google-drive-to-sheets-with-olla)