# Evaluate job fit and generate application assets: n8n workflow

> Started by an incoming Telegram message, and works across Apify, Gmail, Google Drive, Google Sheets and two others.

Source: https://millionrounds.com/workflow/evaluate-job-fit-and-generate-application-assets (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Evaluate job fit and generate application assets

Started by an incoming Telegram message, and works across Apify, Gmail, Google Drive, Google Sheets and two others. It puts OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 34 steps, 3 branches: large, and worth reading before you trust it with anything live.

Large Calls a model: OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fevaluate-job-fit-and-generate-application-assets)

**34 steps** Large: read it before trusting it with anything live

**3** Branches: places the flow splits

**0** Loops or waits

**6** Services it connects to

## The flow

Starts it 1 Model 14 Logic 7 Service 12

The steps in the order they run, from what starts it.

- 1 **Download File from Google Drive** Google Drive *Service*
- 2 **Create OpenAI Embeddings** Embeddings Open Ai *Model*
- 3 **Recursive Text Splitter** Text Splitter Recursive Character Text Splitter *Model*
- 4 **Telegram URL Trigger** Telegram trigger *Starts it*
- 5 **OpenAI URL Parsing Agent** Lm Chat Open Ai *Model*
- 6 **Generate Resume Embeddings** Embeddings Open Ai *Model*
- 7 **Produce Embeddings for Resume** Embeddings Open Ai *Model*
- 8 **GPT-5 Chat for Compatibility** Lm Chat Open Ai *Model*
- 9 **GPT-5 Chat for Application Kit** Lm Chat Open Ai *Model*
- 10 **Save Profile Vectors to Pinecone** Vector Store Pinecone *Model*
- 11 **Load Document Data** Document Default Data Loader *Model*
- 12 **Analyze URL Contents** Agent *Model*
- 13 **Save Resume Data to Pinecone** Vector Store Pinecone *Model*
- 14 **Save Detailed Resume to Pinecone** Vector Store Pinecone *Model*
- 15 **Assess Job-Fit Suitability** Agent *Model*
- 16 **Prepare Application Kit** Agent *Model*
- 17 **Construct Input Variables** Code *Logic*
- 18 **Compile Fit Analysis Report** Code *Logic*
- 19 **Create Material Summary Report** Code *Logic*
- 20 **Send URL Confirmation on Telegram** Telegram *Service*
- 21 **Decide on Fit Status** Switch *Logic*
- 22 **Add Entry to Job Tracker Sheets** Google Sheets *Service*
- 23 **Switch by URL Validity** Switch *Logic*
- 24 **Seek Job Approval via Telegram** Telegram *Service*
- 25 **Send Rejection Notice on Telegram** Telegram *Service*
- 26 **Draft Cover Letter in Google Drive** Google Drive *Service*
- 27 **Extract Content with Apify** Apify *Service*
- 28 **Route by Approval Status** Switch *Logic*
- 29 **Compose Email to HR** Gmail *Service*
- 30 **Retrieve Job Content with Apify** Apify *Service*
- 31 **Telegram Status Update** Telegram *Service*
- 32 **Send Acknowledgment Message** Telegram *Service*
- 33 **Telegram Final Job Notification** Telegram *Service*
- 34 **Transform Job Data Format** Code *Logic*

## How it's built

- **Starts on:** An incoming Telegram message
- **Steps:** 34, with 3 branches
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Apify, Gmail, Google Drive, Google Sheets, Pinecone, Telegram
- **Model:** OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Apify, Gmail, Google Drive, Google Sheets, Pinecone and Telegram accounts, and a key for OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an incoming Telegram message.

Does it use AI?

Yes. It calls OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 34 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 34 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fevaluate-job-fit-and-generate-application-assets)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Apify](https://millionrounds.com/workflows?service=Apify#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Drive](https://millionrounds.com/workflows?service=Google+Drive#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Pinecone](https://millionrounds.com/workflows?service=Pinecone#library)[Telegram](https://millionrounds.com/workflows?service=Telegram#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**Assist hospital doctors with Telegram and OpenAI** 34 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/assist-hospital-doctors-with-telegram-and-openai)
- [**Classify and auto-reply to Gmail with OpenAI** 34 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/classify-and-auto-reply-to-gmail-with-openai)
- [**Email management system with OpenAI and Pinecone DB** 34 steps · calls a model · Gmail, Pinecone](https://millionrounds.com/workflow/email-management-system-with-openai-and-pinecone-db)
- [**Manage rent, maintenance and tenant messages with OpenAI** 34 steps · calls a model · Google Sheets, Slack](https://millionrounds.com/workflow/manage-rent-maintenance-and-tenant-messages-with-openai)
- [**AI powered RAG chatbot for your docs + Google Drive + Gemini** 35 steps · calls a model · Google Docs, Google Drive](https://millionrounds.com/workflow/ai-powered-rag-chatbot-for-your-docs-google-drive-gemini)
- [**Build a comprehensive multimodal assistant on Telegram** 33 steps · calls a model · Telegram, in-memory vectors](https://millionrounds.com/workflow/build-a-comprehensive-multimodal-assistant-on-telegram)