# Email-to-task automation with Outlook and Microsoft To Do: n8n workflow

> Started by a clock, and works across Gmail, Google Tasks, Outlook and n8n data table. It puts Mistral behind a retrieval step, so answers are drawn from...

Source: https://millionrounds.com/workflow/email-to-task-automation-with-outlook-and-microsoft-to-do (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Email-to-task automation with Outlook and Microsoft To Do

Started by a clock, and works across Gmail, Google Tasks, Outlook and n8n data table. It puts Mistral behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 26 steps: large, and worth reading before you trust it with anything live.

Large Calls a model: Mistral Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Femail-to-task-automation-with-outlook-and-microsoft-to-do)

**26 steps** Large: read it before trusting it with anything live

**0** Branches: places the flow splits

**0** Loops or waits

**4** Services it connects to

## The flow

Starts it 1 Model 9 Logic 2 Service 14

The steps in the order they run, from what starts it.

- 1 **Create task1** Google Tasks Tool *Service*
- 2 **Delete task1** Google Tasks Tool *Service*
- 3 **Update task1** Google Tasks Tool *Service*
- 4 **Get many tasks1** Google Tasks Tool *Service*
- 5 **Get completed task1** Google Tasks Tool *Service*
- 6 **Create task** Microsoft To Do Tool *Service*
- 7 **Delete task** Microsoft To Do Tool *Service*
- 8 **Update task** Microsoft To Do Tool *Service*
- 9 **Get Many Tasks** Microsoft To Do Tool *Service*
- 10 **Simple Memory** Memory Buffer Window *Model*
- 11 **Simple Memory1** Memory Buffer Window *Model*
- 12 **Mistral Cloud Chat Model** Lm Chat Mistral Cloud *Model*
- 13 **Simple Memory2** Memory Buffer Window *Model*
- 14 **Mistral Cloud Chat Model1** Lm Chat Mistral Cloud *Model*
- 15 **Mistral Cloud Chat Model2** Lm Chat Mistral Cloud *Model*
- 16 **Get row(s) in Data table** Data Table Tool *Service*
- 17 **Schedule Trigger** Schedule trigger *Starts it*
- 18 **Google Tasks Agent** Agent Tool *Model*
- 19 **Microsoft To Do Agent** Agent Tool *Model*
- 20 **Tasks AI Agent** Agent *Model*
- 21 **Get many messages** Gmail *Service*
- 22 **Get many messages1** Microsoft Outlook *Service*
- 23 **Upsert row(s)** Data Table *Service*
- 24 **Code in JavaScript** Code *Logic*
- 25 **Merge** Merge *Logic*
- 26 **Upsert row(s)1** Data Table *Service*

## How it's built

- **Starts on:** A clock
- **Steps:** 26
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Gmail, Google Tasks, Outlook, n8n data table
- **Model:** Mistral
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Tasks and Outlook accounts, and a key for Mistral. You connect your own accounts after importing it; none are included.

What starts it?

It starts on a clock.

Does it use AI?

Yes. It calls Mistral. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 26 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 26 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Femail-to-task-automation-with-outlook-and-microsoft-to-do)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Tasks](https://millionrounds.com/workflows?service=Google+Tasks#library)[Outlook](https://millionrounds.com/workflows?service=Outlook#library)[n8n data table](https://millionrounds.com/workflows?service=n8n+data+table#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Auto categorise Outlook emails with a local model** 26 steps · calls a model · Outlook](https://millionrounds.com/workflow/auto-categorise-outlook-emails-with-a-local-model)
- [**Auto categorise Outlook emails with a local model** 26 steps · calls a model · Outlook](https://millionrounds.com/workflow/auto-categorise-outlook-emails-with-a-local-model-2)
- [**Build a Headless AI Chat API with Memory and History** 26 steps · calls a model · n8n data table](https://millionrounds.com/workflow/build-a-headless-ai-chat-api-with-memory-and-history)
- [**AI inbox assistant with OpenAI and Gmail** 25 steps · calls a model · Gmail, Google Drive](https://millionrounds.com/workflow/ai-inbox-assistant-with-openai-and-gmail)
- [**AI voice & text note-taking with LINE Messaging** 27 steps · calls a model · Gmail, Supabase vectors](https://millionrounds.com/workflow/ai-voice-and-text-note-taking-with-line-messaging)
- [**Automate Job applications with Gemini and OpenAI** 25 steps · calls a model · Gmail](https://millionrounds.com/workflow/automate-job-applications-with-gemini-and-openai)