# Email subscription service with Airtable: n8n workflow template

> Started by someone submitting a form, and works across Airtable and Gmail. It puts Groq and OpenAI behind a retrieval step, so answers are drawn from...

Source: https://millionrounds.com/workflow/email-subscription-service-with-airtable (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Data collection](https://millionrounds.com/workflows?category=Data+collection#library)

# Email subscription service with Airtable

Started by someone submitting a form, and works across Airtable and Gmail. It puts Groq and OpenAI behind a retrieval step, so answers are drawn from documents you supply rather than from the model alone. 24 steps: large, and worth reading before you trust it with anything live.

Large Calls a model: Groq, OpenAI Retrieval

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Femail-subscription-service-with-airtable)

**24 steps** Large: read it before trusting it with anything live

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 4 Model 5 Logic 5 Service 10

The steps in the order they run, from what starts it.

- 1 **Schedule Trigger** Schedule trigger *Starts it*
- 2 **Execute Workflow Trigger** Execute Workflow trigger *Starts it*
- 3 **Unsubscribe Form** Form trigger *Starts it*
- 4 **Subscribe Form** Form trigger *Starts it*
- 5 **Window Buffer Memory** Memory Buffer Window *Model*
- 6 **Wikipedia** Tool Wikipedia *Model*
- 7 **Groq Chat Model** Lm Chat Groq *Model*
- 8 **Search surprise** Airtable *Service*
- 9 **Search daily** Airtable *Service*
- 10 **Search weekly** Airtable *Service*
- 11 **Execution Data** Execution Data *Service*
- 12 **Update Subscriber** Airtable *Service*
- 13 **Create Subscriber** Airtable *Service*
- 14 **Content Generation Agent** Agent *Model*
- 15 **Should Send?** Code *Logic*
- 16 **Create Event** Set *Logic*
- 17 **confirmation email1** Gmail *Service*
- 18 **Generate Image** Open Ai *Model*
- 19 **Should Send = True** Filter *Logic*
- 20 **Execute Workflow** Execute Workflow *Logic*
- 21 **Resize Image** Edit Image *Service*
- 22 **Set Email Vars** Set *Logic*
- 23 **Send Message** Gmail *Service*
- 24 **Log Last Sent** Airtable *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 24
- **Size:** Large: read it before trusting it with anything live
- **Connects to:** Airtable, Gmail
- **Model:** Groq, OpenAI
- **Retrieval:** Answers are drawn from documents you supply, not from the model alone

## Questions

What does it need to run?

An n8n account, plus your own Airtable and Gmail accounts, and a key for Groq and OpenAI. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls Groq and OpenAI. Its answers draw on documents you give it, not on the model alone. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Take your time. At 24 steps it is large: read it before trusting it with anything live.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 24 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Femail-subscription-service-with-airtable)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Airtable](https://millionrounds.com/workflows?service=Airtable#library)[Gmail](https://millionrounds.com/workflows?service=Gmail#library)

## Workflows like it

Also data collection, with the same services where possible, closest in size first.

- [**Analyze commodity portfolio diversification with Sheets** 24 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/analyze-commodity-portfolio-diversification-with-sheets)
- [**From Google Drive to Instagram, TikTok & YouTube with Airtable** 24 steps · calls a model · Airtable, Google Drive](https://millionrounds.com/workflow/from-google-drive-to-instagram-tiktok-and-youtube-with-airta)
- [**Track and triage ops requests from Gmail with OpenAI** 24 steps · calls a model · Airtable, Discord](https://millionrounds.com/workflow/track-and-triage-ops-requests-from-gmail-with-openai)
- [**Automate cryptocurrency funding fee tracking with Binance API** 24 steps · Airtable](https://millionrounds.com/workflow/automate-cryptocurrency-funding-fee-tracking-with-binance-ap)
- [**Require two-person approvals for change requests with Airtable** 24 steps · Airtable, Gmail](https://millionrounds.com/workflow/require-two-person-approvals-for-change-requests-with-airtab)
- [**AI multi-stop planner for circular logistics with OpenAI** 25 steps · calls a model · Gmail, Google Sheets](https://millionrounds.com/workflow/ai-multi-stop-planner-for-circular-logistics-with-openai)