# Email assistant (Gmail AI triage Google Tasks): n8n workflow

> Started by an arriving email, and works across Gmail and Google Tasks. It hands the judgement calls to a local model.

Source: https://millionrounds.com/workflow/email-assistant-gmail-ai-triage-google-tasks (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [AI assistants](https://millionrounds.com/workflows?category=AI+assistants#library)

# Email assistant (Gmail AI triage Google Tasks)

Started by an arriving email, and works across Gmail and Google Tasks. It hands the judgement calls to a local model. 7 steps: small enough to read in one sitting and change without fear.

Small Calls a model: a local model

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Femail-assistant-gmail-ai-triage-google-tasks)

**7 steps** Small: readable in one sitting

**0** Branches: places the flow splits

**0** Loops or waits

**2** Services it connects to

## The flow

Starts it 1 Model 2 Service 4

The steps in the order they run, from what starts it.

- 1 **Gmail Trigger** Gmail trigger *Starts it*
- 2 **Make task from email** Google Tasks Tool *Service*
- 3 **Get message body** Gmail Tool *Service*
- 4 **Label email** Gmail Tool *Service*
- 5 **Mark n8n processed** Gmail Tool *Service*
- 6 **Ollama Chat Model** Lm Chat Ollama *Model*
- 7 **AI Agent** Agent *Model*

## How it's built

- **Starts on:** An arriving email
- **Steps:** 7
- **Size:** Small: readable in one sitting
- **Connects to:** Gmail, Google Tasks
- **Model:** a local model

## Questions

What does it need to run?

An n8n account, plus your own Gmail and Google Tasks accounts, and a key for a local model. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an arriving email.

Does it use AI?

Yes. It calls a local model. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Not long. At 7 steps it can be read in one sitting and changed without fear.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 7 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Femail-assistant-gmail-ai-triage-google-tasks)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Tasks](https://millionrounds.com/workflows?service=Google+Tasks#library)

## Workflows like it

Also ai assistants, with the same services where possible, closest in size first.

- [**Auto-label Gmail emails with Gemini** 7 steps · calls a model · Gmail](https://millionrounds.com/workflow/auto-label-gmail-emails-with-gemini)
- [**Autorags chat with OpenAI and Gmail** 7 steps · calls a model · Gmail](https://millionrounds.com/workflow/autorags-chat-with-openai-and-gmail)
- [**Categorise and label Gmail emails with OpenAI** 7 steps · calls a model · Gmail](https://millionrounds.com/workflow/categorise-and-label-gmail-emails-with-openai)
- [**Categorize Gmail messages with OpenAI** 7 steps · calls a model · Gmail](https://millionrounds.com/workflow/categorize-gmail-messages-with-openai)
- [**Create personalized learning roadmaps from forms with Gemini** 7 steps · calls a model · Gmail](https://millionrounds.com/workflow/create-personalized-learning-roadmaps-from-forms-with-gemini)
- [**Daily news aggregation with Perplexity AI and MongoDB** 7 steps · calls a model · Gmail, MongoDB](https://millionrounds.com/workflow/daily-news-aggregation-with-perplexity-ai-and-mongodb)