# Distribute summarized meeting notes with Microsoft Teams: n8n workflow

> Started by an event in a connected app, and works across ClickUp. 18 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Source: https://millionrounds.com/workflow/distribute-summarized-meeting-notes-with-microsoft-teams (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Scheduling](https://millionrounds.com/workflows?category=Scheduling#library)

# Distribute summarized meeting notes with Microsoft Teams

Started by an event in a connected app, and works across ClickUp. 18 steps, 2 branches, 1 loop or waits: a working afternoon to understand properly.

Medium

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fdistribute-summarized-meeting-notes-with-microsoft-teams)

**18 steps** Medium: a working afternoon

**2** Branches: places the flow splits

**1** Loop or waits

**1** Service it connects to

## The flow

Starts it 1 Logic 11 Service 6

The steps in the order they run, from what starts it.

- 1 **Start Workflow** Manual trigger *Starts it*
- 2 **Prepare ClickUp Task** Set *Logic*
- 3 **Set Meeting Info** Set *Logic*
- 4 **Create ClickUp Task** Click Up *Service*
- 5 **Send to Transcription API** Http Request *Service*
- 6 **Prepare Teams Message** Set *Logic*
- 7 **Transcription Request OK?** If *Logic*
- 8 **Send Summary to Teams** Microsoft Teams *Service*
- 9 **Wait for Processing** Wait *Logic*
- 10 **Prepare Error Message** Set *Logic*
- 11 **Fetch Transcript** Http Request *Service*
- 12 **Send Error to Teams** Microsoft Teams *Service*
- 13 **Extract Transcript Text** Code *Logic*
- 14 **AI Summarize** Http Request *Service*
- 15 **Extract Summary JSON** Code *Logic*
- 16 **Summary Exists?** If *Logic*
- 17 **Generate Action Items** Code *Logic*
- 18 **Merge Summary & Actions** Merge *Logic*

## How it's built

- **Starts on:** An event in a connected app
- **Steps:** 18, with 2 branches, 1 loop or waits
- **Size:** Medium: a working afternoon
- **Connects to:** ClickUp
- **Model:** None. This is plumbing, not judgement

## Questions

What does it need to run?

An n8n account, plus your own ClickUp account. You connect your own accounts after importing it; none are included.

What starts it?

It starts on an event in a connected app.

Does it use AI?

No. Every step is fixed logic or a call to a service, so it does the same thing every time.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fdistribute-summarized-meeting-notes-with-microsoft-teams)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[ClickUp](https://millionrounds.com/workflows?service=ClickUp#library)

## Workflows like it

Also scheduling, with the same services where possible, closest in size first.

- [**Route client intake and bookings with Pipedrive and Slack** 14 steps · ClickUp, Gmail](https://millionrounds.com/workflow/route-client-intake-and-bookings-with-pipedrive-and-slack)
- [**Turn meeting recordings into Jira, ClickUp, and Linear tasks** 23 steps · calls a model · ClickUp, Google Drive](https://millionrounds.com/workflow/turn-meeting-recordings-into-jira-clickup-and-linear-tasks)
- [**Zoom AI meeting assistant creates mail summary, ClickUp tasks** 23 steps · calls a model · ClickUp, Email](https://millionrounds.com/workflow/zoom-ai-meeting-assistant-creates-mail-summary-clickup-tasks)
- [**Launch job vacancies from ATS to Google Calendar, ClickUp** 12 steps · calls a model · ClickUp, Google Calendar](https://millionrounds.com/workflow/launch-job-vacancies-from-ats-to-google-calendar-clickup)
- [**Create ClickUp meeting action items from transcripts** 26 steps · calls a model · Airtable, ClickUp](https://millionrounds.com/workflow/create-clickup-meeting-action-items-from-transcripts)
- [**Fireflies transcripts to meeting summaries & task extractor** 10 steps · calls a model · ClickUp, Slack](https://millionrounds.com/workflow/fireflies-transcripts-to-meeting-summaries-and-task-extracto)