# Detect missing alcohol test records with Gemini and Gmail: n8n workflow

> Started by someone submitting a form, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to Gemini.

Source: https://millionrounds.com/workflow/detect-missing-alcohol-test-records-with-gemini-and-gmail (Millionrounds; every figure on the page links to its filing or article)

[Automation library](https://millionrounds.com/workflows) · [Chat assistants](https://millionrounds.com/workflows?category=Chat+assistants#library)

# Detect missing alcohol test records with Gemini and Gmail

Started by someone submitting a form, and works across Gmail, Google Sheets and Slack. It hands the judgement calls to Gemini. 18 steps, 1 branch: a working afternoon to understand properly.

Medium Calls a model: Gemini

[Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fdetect-missing-alcohol-test-records-with-gemini-and-gmail)

**18 steps** Medium: a working afternoon

**1** Branch: places the flow splits

**0** Loops or waits

**3** Services it connects to

## The flow

Starts it 2 Model 2 Logic 7 Service 7

The steps in the order they run, from what starts it.

- 1 **Google Gemini Chat Model** Lm Chat Google Gemini *Model*
- 2 **Driver submits test result** Form trigger *Starts it*
- 3 **Check at end of each day** Schedule trigger *Starts it*
- 4 **Write reminder and summary** Chain Llm *Model*
- 5 **Normalize submission** Set *Logic*
- 6 **Configure check rules** Set *Logic*
- 7 **Email driver about missing test** Gmail *Service*
- 8 **Save test record** Google Sheets *Service*
- 9 **Get today's roster** Google Sheets *Service*
- 10 **Get submitted records** Google Sheets *Service*
- 11 **Notify fleet manager** Slack *Service*
- 12 **Find drivers with no record** Merge *Logic*
- 13 **Build log row** Set *Logic*
- 14 **Summarise missing checks** Code *Logic*
- 15 **Log missing entries** Google Sheets *Service*
- 16 **Anyone missing?** If *Logic*
- 17 **Split into individual drivers** Split Out *Logic*
- 18 **Confirm all checks completed** Slack *Service*

## How it's built

- **Starts on:** Someone submitting a form
- **Steps:** 18, with 1 branch
- **Size:** Medium: a working afternoon
- **Connects to:** Gmail, Google Sheets, Slack
- **Model:** Gemini

## Questions

What does it need to run?

An n8n account, plus your own Gmail, Google Sheets and Slack accounts, and a key for Gemini. You connect your own accounts after importing it; none are included.

What starts it?

It starts on someone submitting a form.

Does it use AI?

Yes. It calls Gemini. Model calls are billed by the provider, not by n8n.

How long does it take to set up?

Plan an afternoon. 18 steps is enough that you should read each one before running it.

How do I import it?

Copy the workflow, open a new workflow in n8n and paste. The steps appear on the canvas, ready for your own accounts.

**Before you run it**

Nothing here has been tested by us. It is somebody's working automation, read and described from its own steps. Treat the connections it wants as a list of accounts it will touch, and read the 18 steps before you point it at anything that matters.

## Run it in n8n

- **Create your n8n account** Free to start. n8n is where the workflow runs. [Create an n8n account ↗](https://millionrounds.com/n8n)
- **Download the workflow** Free with a Millionrounds account. [Download free](https://millionrounds.com/login?next=%2Fapp%2Fworkflow%2Fdetect-missing-alcohol-test-records-with-gemini-and-gmail)
- **Paste it into n8n** Open a new workflow in n8n and paste. Then connect your own accounts.

Stored with the author's traces removed: canvas notes, instance identifiers, saved credential names and any live document they had left behind.

## Connects to

Each opens the other workflows that use it.

[Gmail](https://millionrounds.com/workflows?service=Gmail#library)[Google Sheets](https://millionrounds.com/workflows?service=Google+Sheets#library)[Slack](https://millionrounds.com/workflows?service=Slack#library)

## Workflows like it

Also chat assistants, with the same services where possible, closest in size first.

- [**AI Event Feedback Analyzer with Google Forms and OpenAI** 18 steps · calls a model · Google Docs, Google Sheets](https://millionrounds.com/workflow/ai-event-feedback-analyzer-with-google-forms-and-openai)
- [**Advanced multi-source RSS feed intelligence agent with Gemini** 18 steps · calls a model · Gmail, RSS](https://millionrounds.com/workflow/advanced-multi-source-rss-feed-intelligence-agent-with-gemin)
- [**Detect AWS cost spikes and open Terraform fix PRs with OpenAI** 18 steps · calls a model · Slack](https://millionrounds.com/workflow/detect-aws-cost-spikes-and-open-terraform-fix-prs-with-opena)
- [**Detect Binance USDT volume spikes with OpenAI and Telegram** 18 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/detect-binance-usdt-volume-spikes-with-openai-and-telegram)
- [**Edit Google Sheets by chat with OpenAI** 18 steps · calls a model · Google Sheets, Telegram](https://millionrounds.com/workflow/edit-google-sheets-by-chat-with-openai)
- [**Generate Seedance AI lighting look dev variations with Drive** 18 steps · calls a model · Google Drive, Notion](https://millionrounds.com/workflow/generate-seedance-ai-lighting-look-dev-variations-with-drive)